Administrative Assistant — Dynamic Tech Office & Communications

Cie Dfw; Portland (ME); On-site; USD 29,000 - 39,000; Full time

Job summary

Diodes Incorporated is seeking an Administrative Assistant to support a fast-paced semiconductor organization in South Portland, ME. The role focuses on clerical tasks, cross-functional coordination, and internal/external communications to improve site efficiency.

You will greet visitors, coordinate resources, prepare reports, and assist with events and LMS updates. Strong MS Office skills, attention to detail, and a team-oriented mindset are essential.

Qualifications

• High School Diploma or GED required.
• Excellent organization, customer service and teamwork skills.
• Effective communication, interpersonal and time management skills.
• Ability to multi-task in a fast-paced environment.
• Advanced MS Office knowledge (Outlook, Excel, PowerPoint).
• Discretion and integrity with confidential information.

Responsibilities

• Greet visitors and sign them in onsite; act as security liaison.
• Be the go-to person for site-wide inquiries and needs.
• Coordinate office activities to ensure efficiency and policy compliance.
• Oversee conference room scheduling and manage work orders.
• Edit and send site-wide communications for departments.
• Maintain mailboxes, lockers, cubicles and offices.
• Manage internal and external communications (phone, email).
• Track and order office supplies and prepare reports/presentations.
• Support LMS by updating site courses and resolving user issues.
• Update intranet pages and assist in event planning with vendors.
• Assist in PO creation and invoicing; manage Local Employee Discount.

Skills

Organizational skills

Customer service

Teamwork

Communication skills

Time management

Education

High School Diploma or GED

Associate or bachelor’s degree

Tools

MS Office

Microsoft Teams

Cornerstone LMS

Articulate 360

Adobe Acrobat

Oracle

Job description

Diodes Incorporated is seeking an Administrative Assistant to support a fast-paced semiconductor organization in South Portland, ME. The role focuses on clerical tasks, cross-functional coordination, and internal/external communications to improve site efficiency.

You will greet visitors, coordinate resources, prepare reports, and assist with events and LMS updates. Strong MS Office skills, attention to detail, and a team-oriented mindset are essential.