Administrative Assistant — Office & HR Support

Hope Family Partners; Lewiston (ME); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Paid time off

Paid training

Paid holidays

Health insurance

Vision & dental insurance

Employer paid life insurance

Job summary

Hope Family Partners is seeking an Administrative Assistant to keep the main office running smoothly across departments. Responsibilities include phone handling, visitor reception, filing, data retrieval, and meeting coordination.

The role requires strong communication, organizational skills, and proficiency with Microsoft Office. You must be able to pass a Maine background check and have valid US work authorization; typical hours are Mon-Fri, 8am-4pm.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to pass a background check and work in the United States.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information from records, email, minutes, and other docs; prepares summaries.
• Responds to and resolves administrative inquiries.
• Coordinates and schedules travel, meetings, and appointments for leadership.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of equipment.
• Provides technical assistance for Paylocity use (password resets, expense support).
• Scans and files training and confidential documents into Paylocity.
• Supports training with class coordination and scheduling.
• Supports HR with reference and background checks.
• Keeps company social media up to date with engaging content.
• Performs other related duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Hope Family Partners is seeking an Administrative Assistant to keep the main office running smoothly across departments. Responsibilities include phone handling, visitor reception, filing, data retrieval, and meeting coordination.

The role requires strong communication, organizational skills, and proficiency with Microsoft Office. You must be able to pass a Maine background check and have valid US work authorization; typical hours are Mon-Fri, 8am-4pm.