HIRING – TechPlace Coordinator

Brunswick Landing; Brunswick (ME); On-site; USD 43,000 - 54,000; Full time

Job summary

TechPlace at Brunswick Landing in Maine is seeking an Administrative Assistant to act as the operational backbone for TechPlace, supporting member services, administrative operations, data management, communications, and events.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This is an on-site position with a consistent presence in the building.

Qualifications

• Required: strong proficiency with Microsoft Office, especially Excel.
• Excellent written communication and proofreading skills.
• Comfort using LinkedIn, Facebook, and Instagram professionally.
• Strong organization and multitasking abilities.
• Attention to detail and dependable attendance.
• Experience with Canva or similar design tools, or ability to learn quickly.

Responsibilities

• Welcome guests and serve as the professional first point of contact.
• Maintain accurate member records, agreements, and access documents.
• Manage office correspondence, schedules, and processes.
• Support reporting and project tracking across multiple projects.
• Create and maintain occupancy, event participation, and inventory spreadsheets.
• Draft facility notices and social media content; manage LinkedIn, Facebook, Instagram.
• Coordinate conference room scheduling and track maintenance requests.
• Assist with member events, marketing initiatives, and process improvements.

Skills

Microsoft Office

Excel

Written communication

Social media management

Canva or design tools

Independent work

Organizational skills

Customer service

Education

High school diploma or equivalent

Associate or bachelor’s degree (preferred)

Tools

CRM systems

Maintenance ticketing systems

Job description

TechPlace | Midcoast Regional Redevelopment Authority (MRRA)

Location: TechPlace, Brunswick Landing, Brunswick, Maine
Schedule: Full Time, 40 hours/week, Monday-Friday, 8:00 a.m. to 5:00 p.m.
Work Arrangement: On-site
Reports To: TechPlace Director
Pay Range: $21.00-$26.00/hour (DOE) plus generous benefits
Application Review Begins: Immediately

About TechPlace

TechPlace is not your average office building. We are a 95,000-square-foot innovation hub located at Brunswick Landing and home to more than 35 startups and growing companies working in:

• Aviation & Aerospace
• Composites & Advanced Materials
• Advanced Manufacturing

Every day, founders, engineers, researchers, and innovators come through our doors to build products, grow businesses, and create jobs. We help them do it by providing space, resources, and connections that accelerate success.

This is a workplace with energy, variety, and purpose.

About the Role

The Administrative Assistant serves as the operational backbone of TechPlace and is often the first person members, visitors, and business partners meet.

This role combines administrative support, customer service, facility operations, communications, event coordination, and social media management. Success requires strong organization, excellent judgment, attention to detail, and the ability to manage multiple priorities in a fast-moving environment.

One hour you may be updating records, reconciling spreadsheets, or drafting a member communication. The next, you may be welcoming a visitor, coordinating an event, or helping a startup tenant solve a facility issue.

The variety is part of what makes this role rewarding.

This is an on-site position and requires a consistent physical presence in the building.

What You’ll Do

Member & Visitor Services

• Welcome guests, answer phones, and serve as a professional first point of contact
• Respond to member requests promptly and courteously
• Assist visitors, vendors, contractors, and business partners

Administrative Operations

• Maintain accurate member records, agreements, insurance certificates, and access documentation
• Manage office correspondence, schedules, and administrative processes
• Support reporting and tracking activities across multiple projects

Excel & Data Management

• Create and maintain spreadsheets for occupancy tracking, event participation, work orders, inventory, and budget monitoring
• Sort, filter, organize, and summarize information accurately

Communications & Social Media

• Draft facility notices, member communications, and welcome materials
• Create and schedule content for LinkedIn, Facebook, and Instagram
• Highlight member achievements, events, announcements, and company success stories
• Work with the Director to maintain a consistent organizational voice

Facility & Office Coordination

• Coordinate conference room scheduling
• Manage mail, office supplies, and common areas
• Track maintenance requests and vendor service needs
• Help ensure the facility remains professional, organized, and welcoming

Events & Special Projects

• Assist with member events, networking programs, student tours, and community gatherings
• Support marketing initiatives, outreach activities, and process improvements
• Take ownership of projects and identify opportunities to improve operations

What We’re Looking For

Required Qualifications

• Strong proficiency in Microsoft Office, particularly Excel
• Excellent written communication and proofreading skills
• Comfortable using LinkedIn, Facebook, and Instagram in a professional setting
• Strong organizational and multitasking abilities
• Exceptional attention to detail
• Ability to work independently and prioritize effectively
• Dependable attendance and strong work ethic
• Experience with Canva or similar design tools, or ability to learn quickly
• Professional, friendly, service-oriented demeanor
• Openness to coaching and continuous improvement
• High school diploma or equivalent

Preferred Qualifications

• Associate or bachelor’s degree
• Administrative, office support, or operations experience
• Experience in coworking, membership organizations, property management, or facility operations
• Familiarity with CRM or maintenance ticketing systems
• Basic photography skills

One of the most exciting aspects of this role is helping tell the stories of the innovative companies that call TechPlace home.

You do not need a marketing degree or professional communications background. If you’re curious, enjoy writing, and like sharing interesting stories, you’ll have the opportunity to develop those skills while promoting the work of entrepreneurs, engineers, researchers, and manufacturers building great things here in Maine.

Why Join TechPlace?

• Work alongside entrepreneurs, engineers, innovators, and growing companies
• Be part of a collaborative, supportive team
• Enjoy meaningful work with real responsibility and variety
• Develop skills in administration, operations, communications, marketing, and event coordination
• Make a visible impact on a dynamic business community
• Competitive compensation and generous benefits through MRRA

The Midcoast Regional Redevelopment Authority is an Equal Opportunity Employer.