Information Governance Records Specialist — Legal Ops & Data

Beacon Hill; Orlando (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Beacon Hill seeks a highly organized Senior Records Assistant to join the Information Governance (IG) Department of a leading Am Law 100 firm. The role entails managing both physical and electronic records, integrating documents into enterprise systems, and supporting data movement across offices as part of Matter Mobility and lifecycle initiatives.

The candidate will assist with records retrieval, audits, and compliance efforts, collaborate with attorneys and staff on IG best practices, and

Qualifications

• Bachelor's degree or equivalent experience required.
• Experience in a law firm or professional services environment preferred.
• Familiarity with records or document management systems (NetDocuments, FileTrail, or similar) desired.
• Strong accuracy and attention to detail with physical and electronic records.

Responsibilities

• Manage physical and electronic records with high accuracy.
• Process and integrate documents into enterprise systems.
• Support client data movement across offices as part of Matter Mobility and data lifecycle initiatives.
• Assist with records retrieval, tracking, audits, and compliance efforts.
• Partner with attorneys and staff on IG best practices.
• Participate in system, data, and process improvement projects.
• Willingness to travel and lift/move boxes as needed.

Skills

Attention to detail

Organizational skills

Critical thinking

Communication

Education

Bachelor's degree or equivalent experience

Tools

NetDocuments

FileTrail

Job description

Beacon Hill seeks a highly organized Senior Records Assistant to join the Information Governance (IG) Department of a leading Am Law 100 firm. The role entails managing both physical and electronic records, integrating documents into enterprise systems, and supporting data movement across offices as part of Matter Mobility and lifecycle initiatives.

The candidate will assist with records retrieval, audits, and compliance efforts, collaborate with attorneys and staff on IG best practices, and