Senior Records Assistant

Beacon Hill; Orlando (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Beacon Hill seeks a highly organized Senior Records Assistant to join the Information Governance (IG) Department of a leading Am Law 100 firm. The role entails managing both physical and electronic records, integrating documents into enterprise systems, and supporting data movement across offices as part of Matter Mobility and lifecycle initiatives.

The candidate will assist with records retrieval, audits, and compliance efforts, collaborate with attorneys and staff on IG best practices, and

Qualifications

• Bachelor's degree or equivalent experience required.
• Experience in a law firm or professional services environment preferred.
• Familiarity with records or document management systems (NetDocuments, FileTrail, or similar) desired.
• Strong accuracy and attention to detail with physical and electronic records.

Responsibilities

• Manage physical and electronic records with high accuracy.
• Process and integrate documents into enterprise systems.
• Support client data movement across offices as part of Matter Mobility and data lifecycle initiatives.
• Assist with records retrieval, tracking, audits, and compliance efforts.
• Partner with attorneys and staff on IG best practices.
• Participate in system, data, and process improvement projects.
• Willingness to travel and lift/move boxes as needed.

Skills

Attention to detail

Organizational skills

Critical thinking

Communication

Education

Bachelor's degree or equivalent experience

Tools

NetDocuments

FileTrail

Job description

Overview:

An Am Law 100 firm, is seeking ahighly organized and detail-orientedSenior Records Assistantto jointheir growing Information Governance (IG) Department. This role is ideal for someone who wants to be part of a modern, evolving function that sits at the intersection of data management, compliance, and legal operations.

This role supports a wide range of records and information governance functions. You will manage physical and electronic records in accordance with firm policies, process and integrate documents into enterprise systems, and support client data movement across offices as part of Matter Mobility and data lifecycle initiatives. You will assist with records retrieval, tracking, audits, and compliance efforts, partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement projects. Periodic travel to regional offices is required.

Whether working independently or collaborating across teams and offices, you are highly organized, detail-oriented, and comfortable managing large volumes of information with accuracy and consistency. You bring strong critical-thinking and problem-solving skills, communicate effectively with all levels of staff, and take a proactive, solutions-oriented approach to your work. You are comfortable learning and using technology, including scanning, tracking, and document or records management systems, and have an interest in Information Governance, data management, or legal operations. A willingness to contribute beyond day-to-day tasks and support broader IG initiatives is key to success in this role.

Qualifications:

• Bachelor's degree or equivalent experience
• Experience in a law firm or professional services environment, as well as familiarity with records or document management systems (such as NetDocuments, FileTrail, or similar platforms), is preferred.
• Ability to manage both physical and electronic records with a high level of accuracy and attention to detail
• Willingness to travel and assist with records handling, including lifting and moving boxes as needed