Hybrid Information Governance & Records Specialist

Considine Search; Palo Alto (CA); Hybrid; USD 68,000 - 85,000; Full time

Job summary

Considine Search is seeking an Information Governance and Records (IGR) Practice Support Specialist to help manage the firm’s information governance and records program. Under IGR leadership, you will train staff, handle service requests, and ensure compliance across offices with vendors.

Key duties include records classification, audits, retention notation, transfers, and matter close-out. You will work with iManage, MS 365, and vendor platforms, travel twice monthly to SF, LA, and Denver, and

Qualifications

• Three or more years of experience in information governance or records management.
• Experience in a legal or corporate records environment preferred.
• Document and records management systems experience required; iManage Work and iManage Records Manager preferred.
• Bachelor’s degree recommended; IGP or similar certification preferred.

Responsibilities

• Supports lawyers and business professionals with information governance, records management, and practice support needs, including onboarding, training, service requests, and day-to-day guidance on firm systems and procedures.
• Identifies, classifies, audits, maintains, retrieves, circulates, digitizes, and updates physical and electronic records to ensure accuracy, confidentiality, and compliance with firm policies.
• Coordinates file circulation, database updates, retention notations, transfers, and other records administration activities.
• Facilitates off-boarding and matter close-out activities by supporting retention, transfer, disposition, and compliance reviews.
• Maintains onsite secured storage spaces and supports destruction, file clearance, and space allocations.
• Provides guidance and training on email filing, document filing, and records procedures.

Skills

Interpersonal skills

Customer service

Clear communication

Organizational skills

Analytical thinking

Training ability

Teamwork

Confidentiality

Initiative

Adaptability

Education

Bachelor's degree

IGP certification

Tools

iManage Work

iManage Records Manager

MS 365

SharePoint

Iron Mountain Connect

Job description

Considine Search is seeking an Information Governance and Records (IGR) Practice Support Specialist to help manage the firm’s information governance and records program. Under IGR leadership, you will train staff, handle service requests, and ensure compliance across offices with vendors.

Key duties include records classification, audits, retention notation, transfers, and matter close-out. You will work with iManage, MS 365, and vendor platforms, travel twice monthly to SF, LA, and Denver, and