Industrial Office Administrator: Billing & Coordination

imiindustrialservicesgroup; Athens (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

IMI Industrial Services Group is seeking a full-time Front Office Administrator for its Watkinsville, GA office. The role provides administrative support to the Client Accounts Manager, handling job file status, billing prep, and delivery/purchase order tracking.

Typical duties include greeting clients at reception, answering calls, issuing POs, updating job costing, and coordinating with project managers and customers.

Qualifications

• Minimum of three years in administrative/office experience.
• Ability to complete all work in a timely manner.
• Detail oriented and able to prioritize tasks.
• Advanced skill level for operating Microsoft Office (Word, Excel, Adobe and Outlook) required.
• Able to accurately type and input data at a rate of 50+ WPM.
• Able to multitask and manage multiple tasks simultaneously.

Responsibilities

• Greeting and welcoming clients in the reception area. Must be able to work 7:00am - 3:30pm.
• Answer all incoming calls, route calls to appropriate person, and take messages.
• Issue Vendor purchase orders.
• Process all billing spreadsheets from Project Managers and update job costing accordingly.
• Communicate with Project Managers and Customers regarding project status.
• Request Purchase Orders from Customers on Time & Material projects; maintain spreadsheet and follow up.
• Build jobs and ensure accuracy of information and back-up documents before invoices.
• Update Time & Material spreadsheet daily and ensure alignment with job costing.
• Update job costing daily to include billable quote time, material, and equipment.
• Pull fuel reports and enter costs into job costing database weekly.
• Enter vendor PO costs; verify information and invoices match POs.
• Call vendors if invoices aren't received after 30 days.
• Scan and file documents; archive project closeout packages.
• Compile documentation for new Project Managers and Foreman.
• Serve as back-up issuing job numbers and subcontracts.

Skills

Microsoft Office

Typing 50+ WPM

Multitasking

Job description

IMI Industrial Services Group is seeking a full-time Front Office Administrator for its Watkinsville, GA office. The role provides administrative support to the Client Accounts Manager, handling job file status, billing prep, and delivery/purchase order tracking.

Typical duties include greeting clients at reception, answering calls, issuing POs, updating job costing, and coordinating with project managers and customers.