Construction Project Administrator: Billing & Coordination

InServ; Fuquay-Varina (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

InServ, a full-service industrial contractor in North Carolina, seeks a Project Administrator to support project administration, billing, and cost tracking. You will work with project managers, field personnel, subcontractors, and clients to keep projects organized, documented, and on schedule.

Ideal candidates have knowledge of construction management, blueprints, and strong communication; Excel and project software proficiency is preferred. Associate degree or equivalent experience required.

Qualifications

• Knowledge of construction management principles, practices, and procedures.
• Ability to read, interpret, and understand construction blueprints, plans, specifications, and related project documentation.
• Strong written and verbal communication skills.
• Attention to detail and ability to follow policies and procedures.
• Excellent problem solving and organizational abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced project environment.
• Working knowledge of construction/project management and accounting software; proficient with Word and Excel.

Responsibilities

• Review new job folders and establish project files for assigned divisions, including startup packages for Project Managers and field personnel.
• Process, distribute, and maintain project documentation such as change orders, correspondence, transmittals, estimates, and records.
• Prepare, enter, and distribute formal purchase orders for materials, major equipment, and subcontractors.
• Assist PMs with preparation, distribution, and follow-up of submittal packages.
• Maintain project records and prepare reports as requested by PMs.

Skills

Construction management

Blueprint reading

Documentation

Communication

Organizational skills

Problem solving

Microsoft Word

Microsoft Excel

Project coordination

Team collaboration

Education

Associate degree in Engineering/Construction Management/Business/Accounting

Tools

MS Word

MS Excel

Project management software

Accounting software

Job description

InServ, a full-service industrial contractor in North Carolina, seeks a Project Administrator to support project administration, billing, and cost tracking. You will work with project managers, field personnel, subcontractors, and clients to keep projects organized, documented, and on schedule.

Ideal candidates have knowledge of construction management, blueprints, and strong communication; Excel and project software proficiency is preferred. Associate degree or equivalent experience required.