Engineering Office Admin & Clerical Coordinator

Cet-Incorporated; Portage (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Cet-Incorporated in Portage, Indiana, is seeking an organized Office Administrator to join our engineering team. You will support invoicing and accounts receivable, manage time entries and job allocation, and handle new hire/termination paperwork and benefits enrollment.

This role also covers general clerical duties to keep the office running smoothly. The ideal candidate brings strong organizational skills, confidentiality, and experience with office software.

Qualifications

• Proven experience in clerical or administrative roles, preferably within an engineering or professional services environment.
• Strong understanding of accounts receivable processes.
• Excellent organizational and time management skills.
• Attention to detail and data integrity.

Responsibilities

• Manage invoicing processes using Ajera engineering software, ensuring accuracy and timeliness.
• Oversee accounts receivable, including tracking payments and following up on overdue accounts.
• Order office supplies and maintain inventory levels to support daily operations.
• Review and verify overtime and time entries submitted by engineers, ensuring correct job allocation.
• Prepare and process new hire and termination paperwork in compliance with company policies.
• Handle health insurance, dental, and 401(k) enrollment and related documentation.
• Perform general secretary duties such as answering phones, scheduling appointments, and maintaining files.
• Support other administrative tasks as needed to ensure office efficiency.

Tools

Ajera

Job description

Cet-Incorporated in Portage, Indiana, is seeking an organized Office Administrator to join our engineering team. You will support invoicing and accounts receivable, manage time entries and job allocation, and handle new hire/termination paperwork and benefits enrollment.

This role also covers general clerical duties to keep the office running smoothly. The ideal candidate brings strong organizational skills, confidentiality, and experience with office software.