In-Person Administrative Assistant – Payroll & Billing

Res-Care, Inc.; South Portland (ME); On-site; USD 26,000 - 30,000; Full time

Job summary

Rehab Without Walls Neuro Rehabilitation in South Portland, ME is seeking an Administrative Assistant to support daily operations in person. The role requires strong multitasking, organization, and computer skills with a focus on accuracy and confidentiality.

You will assist with payroll and billing tasks, prepare reports, and handle internal and external communications. The position is full-time, Monday through Friday, 40 hours per week, with a pay rate of $19 to $22 per hour.

Qualifications

• High school diploma or equivalent required; associate degree acceptable in business or related field.
• Minimum of two years administrative office experience.

Responsibilities

• May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation, and filing.
• Adheres to facilities standards, policies, and procedures.
• Maintains confidentiality of all financial data.
• Upholds HIPAA privacy and ethics/compliance programs.
• Coordinate and attend training, in-services, and meetings as required.
• Provide clerical support to Director or Designee across multiple areas.
• Intervene and resolve issues efficiently and effectively.
• Maintain reports/files in compliance with regulations and manage electronic records requests.
• Prepare internal and external communications such as memos, emails, invoices, and reports.
• Order and maintain supplies.
• Complete other duties as assigned.

Skills

Strong organization and communication

Multitasking and problem-solving

Microsoft Office proficiency

Team-focused attitude

Education

High School diploma or equivalent

Associate of Arts Degree in Business or related field

Tools

Microsoft Office

Job description

Rehab Without Walls Neuro Rehabilitation in South Portland, ME is seeking an Administrative Assistant to support daily operations in person. The role requires strong multitasking, organization, and computer skills with a focus on accuracy and confidentiality.

You will assist with payroll and billing tasks, prepare reports, and handle internal and external communications. The position is full-time, Monday through Friday, 40 hours per week, with a pay rate of $19 to $22 per hour.