Administrative Assistant

BrightSpring Health Services; South Portland (ME); On-site; USD 26,174 - 30,307; Full time

Job summary

Rehab Without Walls Neuro Rehabilitation in South Portland, ME is seeking an Administrative Assistant to support daily operations in person. You will be part of a team that keeps schedules, files, and communications running smoothly in a fast-paced healthcare setting.

The full-time role offers 40 hours per week, Monday–Friday, with a pay range of $19–$22 per hour. Responsibilities include payroll/billing support, data entry, records maintenance, preparing reports, ordering supplies, and ensuring

Qualifications

• High School diploma or equivalent required; experience may substitute for degree.
• Advanced computer skills and data entry experience preferred.
• Knowledge of HIPAA and confidential information handling.

Responsibilities

• May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation, and filing.
• Adheres to facilities standards, policies, and procedures.
• Maintains confidentiality of all financial data.
• Complies with HIPAA privacy program and Business Ethics/Compliance programs.
• Coordinates trainings and meetings as required.
• Provides clerical support to Director/Executive Director as needed.
• Intervenes to solve issues efficiently and effectively.
• Maintains reports and files in compliance with regulations.
• Prepares internal and external communications (memos, emails, invoices, reports).
• Orders and maintains office supplies.
• Completes other duties as assigned.

Skills

Strong organization

Communication skills

Multitask & problem-solve

Microsoft Office

Team-oriented

Education

High School diploma or equivalent

Associate of Arts in Business or related degree

Tools

Microsoft Office

Job description

Administrative Assistant

ID: 2026-194029

Job Locations: US-ME-SOUTH PORTLAND

Line of Business: Rehab Without Walls Neuro Rehabilitation

Position Type: Full-Time

Pay Min: USD $19.00/Hr.

Pay Max: USD $22.00/Hr.

Overview

Administrative Assistant - Rehab Without Walls | South Portland, ME | In-Person

Full-Time | Monday-Friday | 40 Hours/Week | $19-$22/hour

Join our Rehab Without Walls team and help keep our mission moving! We're looking for an organized, dependable Administrative Assistant who enjoys multitasking, supporting a team, and keeping daily operations running smoothly.

The ideal candidate is someone who is comfortable with technology, Microsoft Office, and managing multiple priorities in a fast-paced environment. If you're detail-oriented, positive, and love being the person others can count on, we'd love to meet you!

Must be able to work in-person at our South Portland office.

What you bring:

• Strong organization and communication skills
• Ability to multitask and problem-solve
• Comfort with computers and Microsoft Office
• A team-focused, can-do attitude

Responsibilities

• May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation. and copying and filing
• Adheres to facilities established standards of practice, policies, and procedures.
• Ensures integrity and confidentiality of all financial data.
• Maintains the highest standards of professional conduct in relation to information that is confidential in nature.
• Adheres to and participates in Company's mandatory HIPAA privacy program / practices and Business Ethics and Compliance programs / practices.
• Coordinate and attends in-services, training, and meetings as required.
• Administration of organizational requests and queries from Director, Executive Director or Designee in tasks and clerical support in a variety of areas
• Intervene and problem solve issues effectively and efficiently
• Maintain all reports and files in compliance with regulations and gather electronic records requests received from clients
• Maintain the highest standard of professional conduct in relation to information that is confidential in nature.
• Prepare internal and external communications, such as memos, emails, invoices, reports, and other correspondence
• Order and maintain supplies
• Completes other duties as assigned.

Qualifications

• A minimum of High School diploma or equivalent or an Associate of Arts Degree in Business or related degree. Significant direct work experience will be considered in lieu of degree.
• A minimum of two years administrative office experience

About our Line of Business

Rehab Without Walls, an affiliate of BrightSpring Health Services, is a revolutionary neurorehabilitation program that moves individuals outside the walls of institutional settings and into their natural home and community environment through a continuum of care. It is designed to significantly help people who have primarily experienced a brain injury, spinal cord injury, or stroke/CVA through accident or illness regain functional capabilities. By providing care in the home, community, workplace, or school, Rehab Without Walls promotes greater health through the recovery process, all with industry-leading outcomes that dramatically improve functional skills and independence for patients. For more information, please visit www.rehabwithoutwalls.com. Follow us on Facebook and LinkedIn.

Additional Job Information

• Advanced computer software (Microsoft office) and data entry skills
• Basic knowledge of medical terminology and medical office insurance billing preferred.
• Excellent organizational, customer service, and oral/written communication skills

Salary Range

USD $19.00 - $22.00 / Hour