In-Person Admin Assistant — Multi-Task Support

BrightSpring Health Services; South Portland (ME); On-site; USD 26,174 - 30,307; Full time

Job summary

Rehab Without Walls Neuro Rehabilitation in South Portland, ME is seeking an Administrative Assistant to support daily operations in person. You will be part of a team that keeps schedules, files, and communications running smoothly in a fast-paced healthcare setting.

The full-time role offers 40 hours per week, Monday–Friday, with a pay range of $19–$22 per hour. Responsibilities include payroll/billing support, data entry, records maintenance, preparing reports, ordering supplies, and ensuring

Qualifications

• High School diploma or equivalent required; experience may substitute for degree.
• Advanced computer skills and data entry experience preferred.
• Knowledge of HIPAA and confidential information handling.

Responsibilities

• May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation, and filing.
• Adheres to facilities standards, policies, and procedures.
• Maintains confidentiality of all financial data.
• Complies with HIPAA privacy program and Business Ethics/Compliance programs.
• Coordinates trainings and meetings as required.
• Provides clerical support to Director/Executive Director as needed.
• Intervenes to solve issues efficiently and effectively.
• Maintains reports and files in compliance with regulations.
• Prepares internal and external communications (memos, emails, invoices, reports).
• Orders and maintains office supplies.
• Completes other duties as assigned.

Skills

Strong organization

Communication skills

Multitask & problem-solve

Microsoft Office

Team-oriented

Education

High School diploma or equivalent

Associate of Arts in Business or related degree

Tools

Microsoft Office

Job description

Rehab Without Walls Neuro Rehabilitation in South Portland, ME is seeking an Administrative Assistant to support daily operations in person. You will be part of a team that keeps schedules, files, and communications running smoothly in a fast-paced healthcare setting.

The full-time role offers 40 hours per week, Monday–Friday, with a pay range of $19–$22 per hour. Responsibilities include payroll/billing support, data entry, records maintenance, preparing reports, ordering supplies, and ensuring