Rehab Administrative Secretary: Key Support for Therapy

Whittier Health Network; Westborough (MA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401k

Paid Vacation, Sick, Holiday

Medical, Dental Vision insurance

Life and Disability policies

Accident, Hospital and Critical Illess

Health Savings Account

Flexible Spending Account

Job summary

Whittier Health Network’s rehab hospital in Westborough, MA is hiring a Rehab Administrative Secretary to support the Director and the rehabilitation staff. The role covers payroll support, records, procurement, meeting minutes, and payroll calculations, with hands-on duties across office operations and equipment management.

The ideal candidate has secretarial or medical records training, strong PC skills, and the ability to coordinate multiple tasks in a fast-paced clinical environment.

Qualifications

• Secretarial/medical records training.
• Ability to coordinate multiple systems.
• Intermediate experience with PC packages (Word, Corel Draw, Lotus, Excel, Visio).
• Ability to interact with professional/medical staff, patient/families and general public.
• Knowledge of growth and development across the life span.
• Knowledge, experience and competency in dealing with adult rehabilitation and geriatric age group.
• Must be able to work independently with minimum supervision, coordinating multiple tasks.

Responsibilities

• Provide secretarial support to the Director of Rehabilitation Services and staff.
• Maintain personnel records and payroll calculations.
• Assist in medical record keeping including admissions/discharges.
• Perform data processing, databases, desktop publishing, word processing and spreadsheet tasks.
• Process Doctors orders to the rehabilitation services division.
• Process travel reimbursements for staff.
• Maintain petty cash for the division.
• Handle general telephone responsibilities.
• Order, maintain inventory, stock and price rehabilitation equipment.
• Calculate patient equipment purchases.
• Take meeting minutes for IP Rehab. meetings and hospital-wide task forces.
• Assist with new employee orientation and onboarding.
• Maintain licensing, CPR records.
• Assist with review of IP/OP policies and guidelines.
• Establish, design and implement forms.
• Maintain efficient working environment and office equipment.

Skills

Interpersonal skills

Multi-system coordination

Independent worker

Lifespan development knowledge

Geriatric rehab knowledge

Staff/patient interaction

Tools

Word for Windows

Corel Draw

Lotus

Excel

Visio

Job description

Whittier Health Network’s rehab hospital in Westborough, MA is hiring a Rehab Administrative Secretary to support the Director and the rehabilitation staff. The role covers payroll support, records, procurement, meeting minutes, and payroll calculations, with hands-on duties across office operations and equipment management.

The ideal candidate has secretarial or medical records training, strong PC skills, and the ability to coordinate multiple tasks in a fast-paced clinical environment.