Administrative Assistant

Willow-Bridge-Property-Compan; Nashville (TN); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Job summary

Willow Bridge Property Company in Nashville is seeking an Administrative Assistant to provide administrative and organizational support to regional leadership and property management teams. You will coordinate daily office activities, assist with regional initiatives, and ensure efficient operations.

The role requires 2–5 years of administrative experience, strong communication skills, confidentiality, and proficiency with Microsoft Office in a fast-paced environment. Benefits are offered.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• 2-5 years administrative experience, ideally in multi-family property management.
• Strong verbal and written communication, confidentiality, and organizational skills.
• Ability to work independently and as part of a team with a positive attitude.

Responsibilities

• Provide administrative and organizational support to regional leadership and property management teams.
• Coordinate daily office activities, meetings, travel arrangements, and communications.
• Prepare weekly, monthly, and annual reports and handle records and invoices.
• Support onboarding logistics and regional initiatives to improve office efficiency.

Skills

Verbal and written communication

Confidentiality

Independent and collaborative

Multitasking

Analytical and math skills

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Office

Job description

Overview

Founded in 1965 by Mack Pogue as Lincoln Property Company, Willow Bridge Property Company is one of the United States’ most respected full-service residential property companies, operating a successful portfolio in 75 markets. Headquartered in Dallas, Texas, Willow Bridge proudly employs over 5,500 team members, has built over 200,000 apartments and manages 220,000 units for its clients. To learn more, visit willowbridgepc.com.

We create places people want to call home — starting with you.

With decades of proven success, Willow Bridge is a national leader in residential property management and development, active in 29 states and managing more than 230,000 apartment homes across the U.S.

At Willow Bridge, our purpose drives everything we do. Whether you’re launching your career or looking to take the next step, we’re here to support your growth with intention, flexibility, and real opportunities to make an impact.

We’re currently hiring for a Administrative Assistant— someone who brings fresh thinking, follows through, and knows how to bring people together to get results. We value people who lead by listening, communicate with clarity, and take initiative to find better ways forward. If you're someone who believes in showing up with integrity, working collaboratively, and driving positive change, you’ll feel right at home here.

Let’s grow together at Willow Bridge.

Responsibilities

This position provides administrative and organizational support to regional leadership and property management teams. This position is responsible for coordinating daily office activities, facilitating communication, and assisting with regional initiatives to ensure efficient and effective operations. Key responsibilities include, but are not limited to:

• Assist regional leadership with the preparation of weekly, monthly, and annual reports, correspondence, and special projects.
• Coordinate meetings, conferences, regional events, and travel arrangements.
• Serve as a point of contact for employees, vendors, clients, residents, and visitors, providing professional and responsive service.
• Answer incoming calls, greet visitors, and direct inquiries to the appropriate parties.
• Maintain organized records, files, and confidential company information.
• Support daily office operations, including office organization, supplies, equipment, and vendor coordination.
• Assist with administrative office invoice processing, purchasing, expense tracking, and budget monitoring.
• Coordinate employee onboarding logistics, internal communications, and regional team meetings, conferences, and events.
• Assist with implementing administrative procedures to improve office efficiency and workflow.
• Provide administrative support for regional initiatives and additional projects as assigned.

Qualifications

• High school diploma or equivalent is required. College degree is preferred.
• 2-5 years of previous administrative experience. Exposure to themulti-familyproperty management industry is a plus.
• Strong verbal and written communication skills.
• Ability to maintain a high degree of confidentiality and integrity.
• Capable of working independently, as well as collaborating with a team.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent analytical and math skills.
• Able to multitask and meet deadlines in a timely and organized manner.
• Must have a positive attitude and be able to work in a fast paced environment.

Benefits

Willow Bridge Property Company offers competitive pay, a benefits package that includes health, dental, vision and 401(k) and opportunities for career development and advancement.