In-Office Project Coordinator & Front Desk Specialist

Fashion Institute of Design & Merchandising

Detroit (MI)

On-site

USD 42,000 - 54,000

Full time

7 days ago

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Job summary

HDR in Detroit is seeking an Administrative/Project Coordinator to support front‑office operations and project teams. You will help daily activities run smoothly and ensure projects follow HDR’s Quality Management System, with 100% in‑office presence.

Responsibilities include front desk duties, guest processing, meeting coordination, document control, and data preparation. Requirements: Associate degree or equivalent, 1 year of related experience, and proficiency in Word and Excel; a

Qualifications

Associate degree or equivalent combination of education and experience.
Minimum 1 year related experience.
Proficiency in Microsoft Word and Excel.
Team-oriented, organized coworker with a can-do attitude.

Responsibilities

Front desk duties including answering calls, greeting visitors, and directing inquiries.
Guest log-in, security badges, and exit procedures.
Maintain kitchen supplies and refreshment areas.
Coordinate meetings, schedule calendars, and prepare materials.
Ensure 100% compliance with HDR’s QMS and assist with project review and reporting.
Set up project folders, PM plans, and project communication tools.
Provide administrative support during project execution and document control.
Capture meeting minutes and prepare action items.
Download and organize project data for reports and dashboards.
Proofread and edit deliverables for clarity and quality.