Administrative Project Coordinator | Front Desk & Project Support

Fashion Institute of Design & Merchandising; Albuquerque, Northern (NM, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

HDR in Albuquerque is seeking a Receptionist/Administrative Project Coordinator to be the first point of engagement for visitors and staff. You will support multiple Project Managers, manage documents, and coordinate meetings and logistics for ongoing projects.

The role requires an Associate degree or equivalent experience, at least 1 year in a related role, and proficiency in Word and Excel. Ideal candidates are organized, professional, and aligned with HDR's employee‑owned culture.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 year related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

Responsibilities

• Provide exceptional service to our internal and external clients, enhancing their experience
• Answer and direct phone calls, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail
• Apply company QA guidelines and procedures for project document management
• Work with multiple Project Managers and project teams as needed
• Assist Project Manager with project development, initiation, planning, execution, and closeout activities
• Produce, proofread, format, organize and maintain written materials such as project guides, meeting minutes, invoices and reports
• Facilitate contract and fee review
• Order insurance and monitor insurance certificates
• Facilitate subconsultant procurement process
• Process and reconcile invoices and prepare purchase requisitions
• Coordinate meetings and presentations
• Create and maintain paper and electronic files
• Assist with and coordinate meetings, including arranging office catering events
• Prioritize tasks calmly and maintain organized work flow
• Maintain office supplies and place orders
• Manage deliveries and liaise with vendors
• Assist administrative staff as needed
• Perform other duties as needed

Skills

Microsoft Word

Microsoft Excel

Education

Associate degree or equivalent experience

Job description

HDR in Albuquerque is seeking a Receptionist/Administrative Project Coordinator to be the first point of engagement for visitors and staff. You will support multiple Project Managers, manage documents, and coordinate meetings and logistics for ongoing projects.

The role requires an Associate degree or equivalent experience, at least 1 year in a related role, and proficiency in Word and Excel. Ideal candidates are organized, professional, and aligned with HDR's employee‑owned culture.