Project Admin & Documentation Specialist

HDR, Inc.; Town of Texas (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

HDR, Inc. is seeking an Administrative Coordinator in Dallas, TX. This in-office role supports area leadership and project managers with administrative files, contract paperwork, and meeting coordination.

You will edit technical reports for clarity, track milestones, and assist with travel, expenses, and front-desk duties. Strong MS Word/Excel skills and a collaborative attitude are required.

Qualifications

• Excellent verbal and written communication skills.
• Professional, self-motivated, well-organized and detail-oriented with the ability to prioritize and handle multiple tasks in a fast-paced environment.
• Ability to meet deadlines and manage multiple projects.
• Attitude and commitment to being an active participant of our employee-owned culture.

Responsibilities

• Maintain accurate administrative files and paperwork for projects.
• Set up projects with PMs and track initiation requirements, attend meetings, document and report deliverables.
• Assist with contracts and sub-contracts; edit technical reports for clarity and style.
• Support meetings and presentations; coordinate travel, expenses, and meeting logistics.
• Provide front desk coverage and handle sensitive information professionally.
• Engage in public engagement support for comment tracking and quarterly reporting.

Skills

Excellent verbal and written comms

Organized and detail-oriented

Meet deadlines

Multitask in fast-paced environment

Education

Associate degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

HDR, Inc. is seeking an Administrative Coordinator in Dallas, TX. This in-office role supports area leadership and project managers with administrative files, contract paperwork, and meeting coordination.

You will edit technical reports for clarity, track milestones, and assist with travel, expenses, and front-desk duties. Strong MS Word/Excel skills and a collaborative attitude are required.