In-Office Administrative Coordinator – Projects & Docs

Fashion Institute of Design & Merchandising; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

HDR is seeking an Administrative Coordinator for an in-office role, Monday through Friday, 8:00 a.m. to 5:00 p.m. This position supports area leadership and project managers with file maintenance, contract setup, and document control.

The role requires attention to detail, professionalism with clients, and strong editing and communication skills. Proficiency in Word and Excel is essential, and experience in the A/E industry is preferred.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of 1 year related administrative experience.
• Proficiency in Microsoft Word and Excel.
• Active participant in employee-owned culture within a company.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain accurate administrative files and document paperwork at the beginning and throughout the life of projects.
• Set up projects with multiple PMs, track initiation requirements, attend and document meetings, and assist with deliverables.
• Prepare, organize, and assist with contracts and sub-contracts; ensure clarity and consistency in documents.
• Edit technical reports and documents for accuracy, style, and scope; coordinate with technical staff as needed.
• Ensure quality procedures are followed and milestones are tracked, recorded, and filed.
• Coordinate meetings, travel, and event logistics; provide front desk support when needed.
• Handle highly sensitive information with discretion; assist with public engagement tasks and quarterly reporting.

Skills

Verbal communication

Written communication

Education

Associate degree in related field

Tools

Microsoft Word

Microsoft Excel

Job description

HDR is seeking an Administrative Coordinator for an in-office role, Monday through Friday, 8:00 a.m. to 5:00 p.m. This position supports area leadership and project managers with file maintenance, contract setup, and document control.

The role requires attention to detail, professionalism with clients, and strong editing and communication skills. Proficiency in Word and Excel is essential, and experience in the A/E industry is preferred.