Project Coordinator & Office Operations Specialist

Stantec Consulting International Ltd.; San Antonio, Northern (TX, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) plan

Paid holidays

Job summary

Stantec is seeking an organized, proactive coordinator to support San Antonio projects and front office operations. This full-time, in-person role requires balancing project documentation, schedules, and client-facing duties while maintaining a welcoming office environment.

Ideal candidates have a Bachelor’s degree and at least two years in related roles, preferably in consulting or engineering settings. The position emphasizes accuracy, communication, and teamwork.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum 2+ years in project coordination, administrative, or office support roles.
• Experience in consulting, engineering, architecture, or professional services is a plus.

Responsibilities

• Coordinate project documentation (RFIs, submittals, meeting minutes, deliverables).
• Support schedules, reporting, invoicing coordination, and project setup.
• Maintain document control systems with accuracy and compliance.
• Greet visitors, manage calls, and maintain a professional reception area.
• Organize meetings and events, manage room setup and logistics.

Skills

Project coordination

Office administration

Front desk operations

Communication

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Project coordination tools

Job description

Stantec is seeking an organized, proactive coordinator to support San Antonio projects and front office operations. This full-time, in-person role requires balancing project documentation, schedules, and client-facing duties while maintaining a welcoming office environment.

Ideal candidates have a Bachelor’s degree and at least two years in related roles, preferably in consulting or engineering settings. The position emphasizes accuracy, communication, and teamwork.