In-Office Healthcare Operations Coordinator

Charlie Health; Jenkintown (PA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Full-time benefits

In-office role

Job summary

Charlie Health in Jenkintown, PA is seeking an Office Coordinator to manage daily operations of our Jenkintown office and support care delivery. The role is fully in-office, Monday through Friday, 9:00 AM to 5:00 PM, involving paperwork, data entry, and coordination with Compliance.

You will work with admissions, clinical teams, and IT to ensure HIPAA-compliant data handling, maintain patient records, and support a welcoming office environment as we grow our behavioral health services.

Qualifications

• 2+ years of experience in office coordination or related roles.
• Experience in healthcare/behavioral health settings preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage day-to-day office operations and create a welcoming environment.
• Process payor and license applications, claims submissions, and data entry.
• Collaborate with Compliance to support on-site behavioral health services.
• Support People Operations projects and cross-functional initiatives.
• Assist IT on issues and manage device storage and records.
• Maintain HIPAA-compliant data handling and patient records.
• Coordinate scheduling, meetings, and communications for admissions and clinical teams.
• Ensure data transfer between Salesforce and medical records systems is accurate.

Skills

Office coordination

Administrative support

Data entry

Attention to detail

Regulatory compliance

Communication skills

Tools

Salesforce

EHR systems

Job description

Charlie Health in Jenkintown, PA is seeking an Office Coordinator to manage daily operations of our Jenkintown office and support care delivery. The role is fully in-office, Monday through Friday, 9:00 AM to 5:00 PM, involving paperwork, data entry, and coordination with Compliance.

You will work with admissions, clinical teams, and IT to ensure HIPAA-compliant data handling, maintain patient records, and support a welcoming office environment as we grow our behavioral health services.