Healthcare Office & Data Coordinator

charliehealth; New Milford (CT); On-site; USD 42,000 - 62,000; Full time

Job summary

Charlie Health in New Milford, CT is seeking an Office Coordinator to manage day-to-day operations and support care delivery at our behavioral health organization. The role handles administrative paperwork, data entry, and data reconciliation across systems, working closely with Compliance to ensure HIPAA-compliant operations.

This fully in-office position (Mon–Fri, 9:00 AM–5:00 PM) collaborates with admissions, clinical, and IT teams to maintain patient records and ensure smooth office

Qualifications

• 2+ years of experience in office coordination, administrative support, or a related role in healthcare or behavioral health.

Responsibilities

• Manage day-to-day office operations and create a welcoming environment for staff and visitors.
• Process administrative paperwork to facilitate care delivery, including claims submissions, licenses, and data entry across systems.
• Partner with Compliance to ensure the office supports on-site behavioral health services.
• Lead diverse organizational projects within People Operations and cross-functional teams.
• Assist IT with issues and support storage and management of devices.
• Support leadership with special projects and events.
• Review and transfer patient data accurately between Salesforce and medical records systems.
• Maintain patient charts and records per guidelines and regulatory requirements.
• Provide scheduling, document prep, and correspondence support to admissions and clinical teams.
• Adhere to HIPAA and other compliance standards in data handling and disposal.
• Collaborate with internal teams to ensure seamless care delivery and administrative activities.

Skills

Office coordination

Administrative support

Data entry

HIPAA compliance

Customer service

Job description

Charlie Health in New Milford, CT is seeking an Office Coordinator to manage day-to-day operations and support care delivery at our behavioral health organization. The role handles administrative paperwork, data entry, and data reconciliation across systems, working closely with Compliance to ensure HIPAA-compliant operations.

This fully in-office position (Mon–Fri, 9:00 AM–5:00 PM) collaborates with admissions, clinical, and IT teams to maintain patient records and ensure smooth office