In-Office Executive Assistant & VIP Support

Aon plc; Pittsburgh (Allegheny County); On-site; USD 62,000 - 80,000; Full time

Benefits offered by this job

401(k) plan

Employee stock purchase plan

Medical, dental and vision insurance

Paid time off (PTO)

12 paid holidays per year

15 days paid vacation per year

Job summary

Aon plc in Pittsburgh, PA is seeking a Senior Administrative Assistant to provide comprehensive on-site administrative support, workplace services, and event coordination. The role centers on delivering a welcoming, professional in-office experience for colleagues, leaders, clients, and visitors.

The ideal candidate is highly organized, service-oriented, proactive, and comfortable balancing administrative duties with hands-on workplace support in a full-time office setting.

Qualifications

• Highly organized, service-oriented professional with a proactive mindset.
• Comfortable working in an office setting and balancing administrative tasks with workplace support.
• Strong communication and professional relationship management with colleagues, leaders, clients and visitors.

Responsibilities

• Provide administrative support: calendar management, travel planning, scheduling, expense reporting.
• Prepare and organize documents, presentations, meeting materials, and resources.
• Coordinate meetings (virtual, in-person, off-site) incl. invitations, rooms, tech, catering, logistics.
• Prepare agendas, capture notes, document decisions, monitor action items.
• Manage ad hoc requests with discretion and responsiveness.
• Serve as on-site point of contact for office operations and location services.
• Assist with room setup, equipment testing, AV coordination, and materials.
• Support reception and guest services, front desk coverage, and visitor inquiries.
• Coordinate workplace facilities needs: supplies, mail, space, escalation of issues.
• Collaborate with Facilities, IT, Security, and vendors to resolve needs.
• Support food/catering deliveries and day-of logistics.
• Provide high-touch, in-person support for executives, senior leaders, clients, and VIP visitors.
• Coordinate executive visits and private meeting room setups.

Skills

Highly organized

Service oriented

Proactive

Office presence

Customer support

Tools

Microsoft 365

Outlook

Teams

Excel

Job description

Aon plc in Pittsburgh, PA is seeking a Senior Administrative Assistant to provide comprehensive on-site administrative support, workplace services, and event coordination. The role centers on delivering a welcoming, professional in-office experience for colleagues, leaders, clients, and visitors.

The ideal candidate is highly organized, service-oriented, proactive, and comfortable balancing administrative duties with hands-on workplace support in a full-time office setting.