Senior Office Concierge & Executive Support

Aon; Pittsburgh (Allegheny County); On-site; USD 62,000 - 80,000; Full time

Benefits offered by this job

401(k) employer contributions

Employee stock purchase plan

Medical, dental and vision insurance

12 paid holidays per year

15 days paid vacation per year

Paid sick leave per policy

Job summary

Aon is seeking a Senior Administrative Assistant for our Pittsburgh office. This full-time role focuses on delivering comprehensive administrative support, workplace services, and on-site event coordination to ensure a welcoming, productive environment for leaders, clients, and colleagues.

The ideal candidate will be highly organized, service-oriented, and proactive, capable of managing calendars, coordinating meetings and travel, and handling executive onboarding and VIP hospitality with

Qualifications

• Strong organization and prioritization skills are required.
• Professional, service-oriented approach with a focus on experience for colleagues, leaders, clients, and visitors.
• Clear written and verbal communication across all levels of the organization.
• Discretion with confidential information and senior leader interactions.
• Ability to anticipate needs, resolve issues, and escalate appropriately.

Responsibilities

• Provide calendar management, scheduling, travel planning, and expense reporting support.
• Prepare and organize business documents, presentations, and meeting materials.
• Coordinate meetings (virtual, in-person, off-site) including logistics and catering.
• Take notes, document decisions, and monitor action items as requested.
• Serve as an on-site point of contact for office operations and location services.

Skills

Organization

Service mindset

Communication

Judgment & discretion

Problem solving

Collaboration

Adaptability

Technology proficiency

Tools

Microsoft 365

Outlook

Teams

Word

PowerPoint

Excel

Job description

Aon is seeking a Senior Administrative Assistant for our Pittsburgh office. This full-time role focuses on delivering comprehensive administrative support, workplace services, and on-site event coordination to ensure a welcoming, productive environment for leaders, clients, and colleagues.

The ideal candidate will be highly organized, service-oriented, and proactive, capable of managing calendars, coordinating meetings and travel, and handling executive onboarding and VIP hospitality with