In-Office EA to CEO & Office Ops Lead - Miami

Yale Realty & Capital Advisors; Miami (FL); On-site; USD 65,000 - 80,000; Full time

Job summary

Yale Realty & Capital Advisors seeks an Office Manager & Executive Assistant to the CEO in Miami, FL. This full-time, in-office role focuses on office coordination, billing, scheduling, conference logistics, and executive support.

The position requires on-site presence Monday–Friday, 10:00 AM–6:00 PM, with a starting salary range of $65,000–$80,000 based on experience and overall strength of application.

Qualifications

• Prior experience in an office manager, executive assistant, or administrative support role.
• Experience in real estate or professional services is a plus.
• Strong organizational and time-management skills with the ability to multitask.
• Proficiency in Microsoft Office and Google Workspace.
• Adobe Creative Suite experience is a plus.
• Clear, professional written and verbal communication skills.
• Friendly, dependable, and proactive demeanor.
• High attention to detail and strong follow-through.

Responsibilities

• Oversee daily office operations and serve as the main point of contact for office needs.
• Manage office vendors, service providers, and landlord communications.
• Review and submit invoices, recurring bills, and association dues for payment.
• Track office expenses and due dates to ensure timely payments.
• Order and maintain office supplies, equipment, and services.
• Coordinate office maintenance and IT support as needed.
• Manage inbound and outbound mail and shipping.
• Greet visitors and assist with in-office meetings and interviews.
• Schedule internal meetings, interviews, and executive appointments.
• Coordinate logistics for conferences, trainings, and firm events, including travel, lodging, registrations, and materials.
• Assist with on-site conference support as needed.
• Manage the CEO's calendar, meetings, and scheduling priorities.
• Coordinate domestic travel, accommodations, and transportation.
• Prepare itineraries and assist with logistics for conferences, meetings, and events.
• Assist with occasional errands and daily tasks to support a smooth workflow.
• Handle confidential and time-sensitive information with discretion.

Skills

Office management

Executive support

Scheduling

Travel coordination

Vendor management

Communication

Tools

Microsoft Office

Google Workspace

Job description

Yale Realty & Capital Advisors seeks an Office Manager & Executive Assistant to the CEO in Miami, FL. This full-time, in-office role focuses on office coordination, billing, scheduling, conference logistics, and executive support.

The position requires on-site presence Monday–Friday, 10:00 AM–6:00 PM, with a starting salary range of $65,000–$80,000 based on experience and overall strength of application.