In-Office Administrative Project Coordinator (Forensic)

SEA, Ltd; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

SEA, Ltd. is a nationally recognized forensic engineering firm seeking an Administrative Assistant (Project Coordinator) to work in-office in our Charlotte, NC office. You will support a busy team of technical engineers and may have paralegal/legal experience as a plus.

Proficiency in MS Office, Adobe Acrobat, and DocuSign is essential. Responsibilities include scheduling projects, proofreading letters, managing calendars for meetings and trials, uploading files, and handling client

Qualifications

• Bachelor's degree preferred but commensurate experience is considered.
• Paralegal, Legal Assistant or Legal Secretary experience a plus.
• High level of proficiency in Microsoft Office (Word and Excel; PowerPoint), Adobe Acrobat and DocuSign.
• Five years or less of professional office experience is ideal for this role.
• Proactive approach to workflow.
• Ability to pivot between tasks as priorities change quickly.
• Ability to perform essential functions in a cyber-secure environment.
• Excellent writing skills and proofreading skills.
• Strong attention to detail.
• Must have strong organizational, interpersonal, communication, time management and multi-tasking skills.

Responsibilities

• Provide proactive administrative support for engineers by scheduling and tracking projects.
• Proofread and compose letters accurately.
• Maintain and coordinate engineers' schedules for meetings, site inspections, depositions, mediations, arbitrations, and trials.
• Upload images and documents to electronic files.
• Handle verbal and written client communications.
• Understand relationships and interplay of parties in our industries and apply that knowledge.
• Maintain office files and databases.
• Create spreadsheets, perform data entry and manipulation.
• Manage meeting and lab exam scheduling, in-person and virtual.
• Provide back-up support for conflict checks.
• Serve as receptionist when needed and answer calls.
• Assist with time and cost entry and invoicing review.
• Maintain regular, predictable presence in the office.
• Accept and integrate constructive feedback into performance.

Skills

Attention to detail

Communication skills

Time management

Multitasking

Writing skills

Education

Bachelor's degree preferred

Paralegal/Legal Assistant experience a plus

Tools

Microsoft Office

Word

Excel

PowerPoint

Adobe Acrobat

DocuSign

Job description

SEA, Ltd. is a nationally recognized forensic engineering firm seeking an Administrative Assistant (Project Coordinator) to work in-office in our Charlotte, NC office. You will support a busy team of technical engineers and may have paralegal/legal experience as a plus.

Proficiency in MS Office, Adobe Acrobat, and DocuSign is essential. Responsibilities include scheduling projects, proofreading letters, managing calendars for meetings and trials, uploading files, and handling client