Executive Assistant & Project Coordinator — Forensics

HR Advisors, Inc.; Laguna Hills (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Discretionary year-end bonus

Health insurance

401k with safe harbor

Job summary

Paragon Forensics is seeking an Executive Assistant / Project Coordinator to provide high-level administrative and case management support to a team of forensic experts and staff. This role involves monitoring workflow, organizing case materials, scheduling, and coordinating with technical staff and case managers on deadlines.

Additional duties may be assigned to support overall company operations. Responsibilities include managing complex calendars, coordinating travel, and serving as a primary

Qualifications

• High School Diploma
• 5+ years administrative experience
• 5+ years customer service experience
• Proficiency in Microsoft Office Suite

Responsibilities

• Manage complex calendars, schedule meetings, deposition/trial testimony, inspections and calls.
• Serve as a primary point of contact between experts, attorneys, clients and internal team members.
• Assist with gathering and organizing file materials (e.g., records, photos, reports, and discovery).
• Coordinate travel arrangements, including flights and car rental.
• Maintain organized digital filling systems and ensure all case materials are up to date.
• Prioritize the client’s needs and case objectives to ensure excellence in quality of work product and timeliness in execution.
• Request and file case material.
• Manage a high volume of customer inquiries and caseload.
• Phone and email correspondence with clients, vendors, and other stakeholders.
• Perform other administrative duties as assigned.

Skills

EA experience

Organization

Note taking

Time management

Problem solving

Communication

Attention to detail

Education

High School Diploma

Tools

Microsoft Office

Job description

Paragon Forensics is seeking an Executive Assistant / Project Coordinator to provide high-level administrative and case management support to a team of forensic experts and staff. This role involves monitoring workflow, organizing case materials, scheduling, and coordinating with technical staff and case managers on deadlines.

Additional duties may be assigned to support overall company operations. Responsibilities include managing complex calendars, coordinating travel, and serving as a primary