Hybrid Exec Assistant & Project Coordinator for Forensics

Paragon Forensics; Laguna Hills (CA); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

401k with 3% safe harbor and profit

Discretionary year-end bonus

$750/month towards Blue Shield medical

10 days paid sick leave

Hybrid work environment with company

Job summary

Paragon Forensics in Laguna Hills, CA is seeking an Executive Assistant / Project Coordinator to provide high-level administrative and case-management support across our team of experts. You will manage calendars, coordinate travel, organize case materials, and liaise with attorneys, clients, and internal staff to keep cases moving on schedule.

The role requires 5+ years in administrative roles, strong Microsoft Office skills, and excellent communication.

Qualifications

• 5+ years administrative experience.
• 5+ years customer service experience.
• Proficiency in Microsoft Office Suite.
• Strong written and spoken English communication.

Responsibilities

• Manage complex calendars, schedule meetings, deposition/trial testimony, inspections and calls.
• Serve as primary point of contact between experts, attorneys, clients and internal team members.
• Assist with gathering and organizing file materials (records, photos, reports, discovery).
• Coordinate travel arrangements including flights and car rental.
• Maintain organized digital filing systems and ensure all case materials are up to date.
• Prioritize the client’s needs and case objectives to ensure quality and timeliness.
• Request and file case material.
• Manage a high volume of customer inquiries and caseload.
• Phone and email correspondence with clients, vendors, and other stakeholders.
• Perform other administrative duties as assigned.

Skills

Executive assistant experience

Organization

Note taking

Time management

Problem solving

Verbal & written communication

Attention to detail

Education

High School Diploma

Tools

Microsoft Office Suite

Clio CRM

Job description

Paragon Forensics in Laguna Hills, CA is seeking an Executive Assistant / Project Coordinator to provide high-level administrative and case-management support across our team of experts. You will manage calendars, coordinate travel, organize case materials, and liaise with attorneys, clients, and internal staff to keep cases moving on schedule.

The role requires 5+ years in administrative roles, strong Microsoft Office skills, and excellent communication.