In-Office Administrative & Fleet Coordinator

Air Comfort, Inc; Garner (NC); On-site; USD 28,000 - 30,000; Full time

Job summary

Advance Concrete, LLC in Garner, NC is seeking an exceptionally organized Administrative Coordinator who thrives on making the office run smoothly. This full-time, in-office role requires proactive ownership, strong communication, and a readiness to handle office, fleet, vendor, accounting and HR tasks.

You will maintain a welcoming workspace, manage mail and supplies, coordinate meetings, track vehicle records, assist onboarding, and help simplify processes.

Qualifications

• Office coordination experience preferred.
• Active NC Notary Public.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Comfortable using Microsoft Outlook, Excel and Word.
• Experience coordinating vendors, vehicle records, company assets or facilities is a plus.
• Construction, service-company, fleet or multi-location experience is a plus.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Maintain a clean, organized, professional and welcoming office environment.
• Welcome visitors and assist employees with general office needs.
• Coordinate incoming and outgoing mail, packages and deliveries.
• Maintain office, copier, kitchen and breakroom supplies.
• Keep administrative files, forms and records organized and current.
• Scan, organize and maintain documents using electronic filing systems.
• Coordinate with cleaning, copier, office supply and other service vendors.
• Assist with company correspondence, forms and general administrative projects.
• Look for opportunities to simplify, organize and improve administrative processes.
• Take ownership of administrative tasks and follow them through to completion.

Skills

Organizational skills

Time management

Communication skills

Vendor coordination

Multitasking

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Advance Concrete, LLC in Garner, NC is seeking an exceptionally organized Administrative Coordinator who thrives on making the office run smoothly. This full-time, in-office role requires proactive ownership, strong communication, and a readiness to handle office, fleet, vendor, accounting and HR tasks.

You will maintain a welcoming workspace, manage mail and supplies, coordinate meetings, track vehicle records, assist onboarding, and help simplify processes.