In-Office Administrative Coordinator | Office Ops & Support

Alera Group, Inc.; Mount Laurel Township (NJ); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability coverage

401(k)

Paid time off

Professional development opportunities

Job summary

Alera Group in Mount Laurel, NJ is seeking an Administrative Coordinator to deliver essential office support and help drive departmental goals. The role emphasizes organization, confidentiality, and professional communication in a fast-paced environment.

The position is in-office with a structured team environment. Candidates should have at least 1 year of related experience and a background in professional services or corporate settings is preferred.

Qualifications

• 1+ years of administrative, office support, customer service, or related experience
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams
• Strong attention to detail and commitment to accuracy
• Demonstrated problem-solving skills and ability to work independently
• Ability to handle confidential and sensitive information with professionalism and discretion

Responsibilities

• Manage and respond to inquiries received through dedicated email inboxes
• Monitor and process incoming faxes, ensuring timely distribution to the appropriate teams
• Handle incoming phone calls and voicemail messages, directing inquiries to the appropriate internal contacts
• Serve as a point of contact for employees, clients, and visitors by providing timely and professional assistance
• Order and maintain office supplies and support office operations
• Perform a variety of administrative duties, including copying, scanning, filing, data entry, and document management
• Prepare, sort, and distribute incoming and outgoing mail
• Maintain accurate records and documentation while ensuring confidentiality of sensitive information
• Assist with scheduling, correspondence, and other administrative support activities as needed
• Resolve routine administrative issues and elevate concerns when appropriate
• Provide reception desk coverage and greet visitors in a professional and welcoming manner
• Collaborate with team members and support special projects to help achieve departmental goals

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Education

Associate's degree

Tools

Outlook

Word

Excel

Teams

Job description

Alera Group in Mount Laurel, NJ is seeking an Administrative Coordinator to deliver essential office support and help drive departmental goals. The role emphasizes organization, confidentiality, and professional communication in a fast-paced environment.

The position is in-office with a structured team environment. Candidates should have at least 1 year of related experience and a background in professional services or corporate settings is preferred.