In-Office Administrative Assistant — Onboarding & Office Ops

Living Innovations Support Services; Caribou (ME); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

$500 Sign on bonus

Paid time off

Professional development opportunities

Job summary

Living Innovations is seeking an Administrative Assistant to join our Caribou, ME team. This in-person role focuses on delivering exceptional customer service to internal and external customers, managing office operations, and supporting onboarding for new hires and home providers.

You will handle filing, data entry, document scanning, and maintain databases while using Microsoft Office. Hours are 8:30am–5pm, Monday–Friday, with a $500 sign-on bonus and paid time off.

Qualifications

• High school diploma or GED required.
• Strong verbal and written communication skills.
• Experience providing customer service in person or over the phone is preferred.
• Familiarity with Microsoft Office Suite (Word/Excel/Outlook).
• Able to pass background checks as required by state and company policies.

Responsibilities

• Provide excellent customer service via phone and in person.
• Direct calls and take messages as needed.
• Conduct onboarding with new employees/home providers.
• Maintain employee and provider files in electronic systems.
• Scan, file, and send documents to keep records up to date.
• Order and maintain office supplies, equipment, and inventory.
• Keep conference rooms and reception areas clean and organized.

Skills

Customer service

Microsoft Office

Communication

Data entry

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Living Innovations is seeking an Administrative Assistant to join our Caribou, ME team. This in-person role focuses on delivering exceptional customer service to internal and external customers, managing office operations, and supporting onboarding for new hires and home providers.

You will handle filing, data entry, document scanning, and maintain databases while using Microsoft Office. Hours are 8:30am–5pm, Monday–Friday, with a $500 sign-on bonus and paid time off.