Office Manager

Opti Staffing; Anchorage (AK); On-site; USD 31,684 - 38,572; Full time

Benefits offered by this job

Health benefits

Paid vacation

Growth opportunities

Team environment

Alaska energy industry

Job summary

Opti Staffing is seeking an Office Manager for our Anchorage, AK location. The role oversees daily office operations, coordinates facilities, and ensures a professional environment for employees and leadership.

The ideal candidate has 2+ years in office management, strong organizational skills, and proficiency with Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint). This is an in‑person position with standard hours Monday to Friday.

Qualifications

• 2+ years of experience in office management or corporate administration.
• Exceptional organizational and time management skills.
• Strong interpersonal and customer service skills.
• Excellent verbal and written communication abilities.
• Advanced proficiency in Microsoft Office.

Responsibilities

• Oversee daily office operations to ensure an organized, efficient environment.
• Serve as primary point of contact for office operations, facilities, vendors, and inquiries.
• Coordinate maintenance, repairs, technology support, workspace needs, and services.
• Manage office supplies, equipment, mail, shipping, and vendor relationships.
• Welcome visitors and coordinate front‑office activities and meeting logistics.
• Maintain security, contact lists, internal communications, and event calendar.
• Ensure a clean, safe, well‑stocked office supporting staff and leadership.

Skills

Verbal & Written Communication

Organizational skills

Education

2+ years experience in office management

Tools

Outlook

Word

Excel

Teams

PowerPoint

Job description

Office Manager – Anchorage, AK

Pay: $23 - $28 DOE

Key Responsibilities

• Oversee the daily operations of the office, ensuring an organized, efficient, and professional work environment.
• Serve as the primary point of contact for office operations, facilities, vendors, and office‑related inquiries.
• Coordinate office maintenance, repairs, technology support, workspace needs, and facility services.
• Manage office supplies, equipment, mail, shipping, and vendor relationships.
• Welcome visitors, oversee front‑office activities, and coordinate conference room scheduling and meeting logistics.
• Maintain office security, company contact lists, internal communications, and the corporate event calendar.
• Ensure the office is clean, safe, well‑stocked, and operating efficiently to support employees and leadership.

Growth Opportunities

• Manage executive calendars, meeting schedules, travel arrangements, expense reporting, and purchasing card documentation.
• Coordinate leadership meetings, prepare agendas and presentation materials, and provide meeting follow‑up.
• Assist with company events, meetings, sponsorships, and community engagement activities, including vendor coordination, logistics, promotional materials, and branded merchandise.
• Support office communications, special projects, and administrative initiatives while handling confidential information with professionalism and discretion.

Qualifications

Required:

• 2+ years of experience in office management, office administration, or corporate administrative support.
• Exceptional organizational and time management skills with the ability to prioritize multiple projects.
• Strong interpersonal and customer service skills.
• Excellent verbal and written communication abilities.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint.
• Ability to work independently while supporting multiple departments.
• Strong attention to detail and follow‑through.
• High level of professionalism, discretion, and confidentiality.
• Experience coordinating vendors, facilities, and office operations.

Preferred:

• Previous experience supporting executive leadership.
• Event planning or corporate meeting coordination experience.
• Experience managing travel arrangements and executive calendars.
• Familiarity with office budgeting, purchasing, or vendor management.

Benefits

• Competitive compensation based on experience.
• Comprehensive health, dental, and vision insurance.
• Paid vacation and holidays.
• Opportunities for professional growth and expanded responsibilities.
• Stable, team‑oriented work environment supporting Alaska's energy industry.

Standard Hours

Monday‑Friday, 8:00 AM‑5:00 PM

Location

In‑person position located in Anchorage, Alaska. Remote or hybrid work is not available.

Relocation

Preference will be given to candidates currently residing in Anchorage or the surrounding area. Applicants relocating to Alaska should include a cover letter outlining their relocation timeline, as relocation assistance is not available.