In-Office Administrative Assistant – Docs & Mail

LighthouseAI; Lower Merion Township (Montgomery County); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health, Dental, Vision Insurance

STD, LTD, Life Insurance

401(k)

10 Paid Holidays

3 weeks PTO annually

Job summary

LighthouseAI in Narberth, PA is seeking a full-time, in-office Office Assistant to support document management, mail handling, and general office tasks in a fast-paced environment.

You will organize physical and digital files, assist with mail drops and deliveries, and provide back-up for the mailroom and front office. The role requires lifting up to 40 lbs and flexibility to handle varied administrative duties.

Qualifications

• 2+ years of office administration or document management experience.
• Experience in a law firm is preferred but not required.
• Proficiency with Microsoft Office Suite, Adobe PDF, and document management systems/databases.
• Strong organizational skills with attention to detail and accuracy.
• Effective written and verbal communication; handling confidential information professionally.
• Flexible, proactive, and able to manage multiple priorities in a fast-paced environment.
• Ability to lift up to 40 lbs and perform light housekeeping/office support tasks.

Responsibilities

• Document Management: organize and maintain physical and digital files; shred confidential documents.
• Mailroom and Office Support: handle mail, deliveries, and conference-related shipments as needed.
• General Office Tasks: light housekeeping, move items up to 40 lbs; support administrative functions.
• Administrative Duties: assist front office and office manager; adapt to evolving needs.

Skills

Organizational skills

Written & verbal communication

Proactive & flexible

Education

No degree required

Tools

Microsoft Office Suite

Adobe PDF

Document management systems

Job description

LighthouseAI in Narberth, PA is seeking a full-time, in-office Office Assistant to support document management, mail handling, and general office tasks in a fast-paced environment.

You will organize physical and digital files, assist with mail drops and deliveries, and provide back-up for the mailroom and front office. The role requires lifting up to 40 lbs and flexibility to handle varied administrative duties.