Facilities Admin Assistant — In-Office Support

LHH; Woodbridge Township (NJ); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Commuter benefits

Paid leave

Job summary

LHH is seeking an Administrative Assistant for a temporary indefinite, in-office role. The position is based in Woodbridge Township, NJ, with standard hours 8:00 AM–5:00 PM, Monday–Friday. The role supports facilities and requires strong written and verbal communication with a flexible, roll-up-your-sleeves attitude.

The candidate will manage calls, visitors, mail, meeting logistics, and office supplies while coordinating with executives and maintaining confidentiality.

Qualifications

• At least 1 year of related administrative experience.
• Professional and courteous phone demeanor.
• Proficient in Microsoft Office Suite.

Responsibilities

• Answer all incoming phone calls, transferring calls and taking messages when needed.
• Greet and assist visitors coming into the office.
• Work with c-level executives while maintaining confidentiality.
• Handle incoming and outgoing mail.
• Keep kitchen and pantry stocked with necessary supplies and food and beverage items.
• Order out of stock supplies.
• Ensure conference rooms are neat and tidy and prepared with necessary equipment at all times.
• Assist in preparation for on site meetings including room set up, ordering lunches, and resetting the conference room post meeting.

Skills

Reception/Administration

Phone etiquette

Team collaboration

Tools

Microsoft Office Suite

Job description

LHH is seeking an Administrative Assistant for a temporary indefinite, in-office role. The position is based in Woodbridge Township, NJ, with standard hours 8:00 AM–5:00 PM, Monday–Friday. The role supports facilities and requires strong written and verbal communication with a flexible, roll-up-your-sleeves attitude.

The candidate will manage calls, visitors, mail, meeting logistics, and office supplies while coordinating with executives and maintaining confidentiality.