Administrative Office Specialist: Document & Mail Lead

LighthouseAI; Penn Valley (PA); On-site; USD 38,000 - 46,000; Full time

Job summary

LighthouseAI, Narberth/Penn Valley, PA, seeks an Office Assistant for a full-time in-office role. Working hours Mon-Fri 8am-4:30pm, you will manage documents, coordinate mail, and support front office operations.

Responsibilities include file organization, database maintenance, and light housekeeping. Prior law-firm experience preferred but not required; candidate must lift up to 40 lbs and handle confidential information professionally.

Qualifications

• 2+ years of office administration or document management experience.
• Proficiency with Microsoft Office Suite, Adobe PDF, and document management systems/databases.
• Strong organizational skills with attention to detail and accuracy.
• Effective written and verbal communication; handling confidential information professionally.
• Flexible and able to manage multiple priorities in a fast-paced environment.
• Ability to lift up to 40 lbs and perform light housekeeping/office support tasks.

Responsibilities

• Document management: organize and maintain physical and digital files.
• Mailroom and office support: process mail and coordinate deliveries.
• Maintain and update client database and records.
• General office tasks and light housekeeping to keep workspace organized.
• Support front office and office manager duties as needed.
• Handle varied responsibilities as company needs evolve.

Skills

Organizational skills

Written and verbal communication

Flexibility

Tools

Microsoft Office Suite

Adobe PDF

Document management systems

Job description

LighthouseAI, Narberth/Penn Valley, PA, seeks an Office Assistant for a full-time in-office role. Working hours Mon-Fri 8am-4:30pm, you will manage documents, coordinate mail, and support front office operations.

Responsibilities include file organization, database maintenance, and light housekeeping. Prior law-firm experience preferred but not required; candidate must lift up to 40 lbs and handle confidential information professionally.