MSC Admin & HR Coordinator

Phoenix Rescue Mission; Pomona (CA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with employer match

Generous paid time off

Paid holidays: 12

Job summary

Phoenix Rescue Mission is seeking an MSC Admin & HR Coordinator to be the welcoming face of the Mission Support Center and keep hiring, onboarding, and training running smoothly. This role is an entry point for growth within PRM.

You will manage interviews, new hire processes, and training records while supporting HR and leadership in a faith-centered environment.

Qualifications

• High school diploma or equivalent; some college preferred.
• 1+ years administrative, office, or customer service experience preferred.
• Strong scheduling and calendar skills, including Outlook.
• Careful attention to detail and reliable follow-through.
• Comfort with Microsoft 365; Paylocity and Relias training provided.
• Confidential handling of candidate and employee information.
• Personal growing relationship with Jesus Christ and willingness to sign Faith & Lifestyle statement.

Responsibilities

• Keep hiring moving: schedule phone screens, panel interviews, ride-alongs, and meet-and-greets; manage confirmations and reschedules.
• Welcome visitors, candidates, and vendors; manage mail and deliveries.
• Prepare New Hire Orientation materials and ID badges; submit IT setup requests.
• Coordinate CPR training and maintain Relias records with expiry reminders; ensure compliance.
• Manage MSC operations: supplies, shared spaces, catering, and setup for meetings and trainings.
• Process employment verifications and filing; assist with staff recognition and events.

Skills

Scheduling

Outlook

Attention to detail

Microsoft 365

Relias

Paylocity

Confidentiality

Education

High school diploma or equivalent

Tools

Paylocity

Relias

Microsoft 365

Job description

Description

We transform lives.

Phoenix Rescue Mission is a place of hope, healing, and new beginnings for men, women, and children facing hunger, homelessness, addiction, and other life-controlling issues. We follow Christ's example of servant-leadership and teamwork, and we are a certified Best Christian Workplace. God is doing important work here, and we'd love for you to be part of it.

As MSC Admin & HR Coordinator, you are the welcoming face of our Mission Support Center and the person who keeps hiring, onboarding, and training running smoothly. This is a great entry point for someone who wants to grow within PRM.

WHY THIS ROLE MATTERS

Every new teammate's first experience of PRM runs through you, from the interview invitation to the first day. When your work is done well, our HR team can focus on people instead of paperwork.

WHAT YOU WILL DO

• Keep hiring moving. Schedule phone screens, panel interviews, ride-alongs, and meet-and-greets; send confirmations and invitations; and manage reschedules.
• Welcome everyone who walks in. Greet visitors, candidates, and vendors, and manage mail and deliveries.
• Get new hires ready. Send and track assessments and pre-hire checks, prepare New Hire Orientation materials and ID badges, and submit IT setup requests.
• Track training and certifications. Coordinate group CPR training and keep Relias records accurate, with expiration reminders. Accuracy here is a compliance issue.
• Run the MSC. Manage supplies and purchasing, keep shared spaces ready, and arrange catering and setup for Board, ELT, and training events.
• Support HR and leadership. Process employment verifications and filing, and help with staff recognition, birthdays, and events.

Requirements

WHAT YOU BRING

• High school diploma or equivalent; some college preferred
• One or more years of administrative, office, or customer service experience preferred. Early-career candidates with strong potential are encouraged to apply.
• Strong scheduling and calendar skills, including Outlook
• Careful attention to detail and reliable follow-through
• Comfort with Microsoft 365; we will train you on Paylocity and Relias
• Confidentiality when handling candidate and employee information
• A personal and growing relationship with Jesus Christ, and willingness to sign the Mission’s Statement of Faith and Lifestyle

WHO WILL LOVE THIS JOB

• You have a warm, welcoming presence and a servant’s heart.
• You like juggling many moving pieces and never losing track of a deadline.
• You are dependable, jump in where needed, and enjoy working on a small team.
• You want your work to be an expression of your faith, and you are energized by a Christ-centered team.

WHAT WE OFFER

• Work that matters, alongside a team that celebrates one another
• Medical, dental, and vision coverage
• 401(k) with employer match
• Generous paid time off
• Paid holidays: 12

FAITH IS CENTRAL TO WORKING HERE

Phoenix Rescue Mission is an evangelical Christian ministry, and our faith is part of everyday work, not an add-on. Every team member, in every role, is part of the ministry. Before you apply, please consider whether this is an environment where you would be comfortable and want to grow.

• Statement of Faith and Lifestyle. All employees are required to read, agree with, and sign the Mission’s Statement of Faith and Lifestyle as a condition of employment.
• A Christ-centered workplace. Prayer, encouragement, and ministry are woven into our meetings and relationships. We look for people who have a personal relationship with Jesus Christ and/or who are actively growing in their faith, and who want to live it out through excellent work.

Phoenix Rescue Mission is an equal opportunity employer consistent with its rights as a religious not-for-profit organization to exercise employment preferences for members of the Christian faith. Employees must affirm their alignment with the Mission's Statement of Faith and adhere to the Mission's employee policies and guidelines as set forth by the CEO.