Import Coordinator

OIA Global; Village of Valley Stream (NY); On-site; USD 38,000 - 43,000; Full time

Job summary

OIA Global is seeking an Import Coordinator to review and process import transactions for multiple accounts, handling ocean and air imports, quotes, documentation, tracking, and invoicing. You will ensure compliance with government import regulations while delivering exceptional customer service from our Valley Stream, NY location.

Responsibilities include managing high-volume import transactions, coordinating with carriers, and maintaining accurate shipment data.

Qualifications

• Minimum 1 year of freight forwarding or logistics experience.
• Familiarity with CargoWise Enterprise is a plus.
• Proficient in MS Office Suite, especially Excel and Outlook.

Responsibilities

• Foster client relationships by delivering exceptional and timely customer service.
• Manage high-volume air and ocean import transactions, including shipment quotes, booking, documentation, and billing.
• Track shipments, address delays or issues, and enter milestone data as needed.
• Invoice customers per rate cards or approved quotes, ensuring KPIs and accuracy.
• Issue and process profit share per company policies and guidelines.
• Meet all operational KPIs including billing performance and milestone management.
• Prepare and review import documentation such as bills of lading, invoices, and customs declarations.
• Ensure compliance with local and international import regulations and customs requirements.
• Serve as primary contact for clients with shipment updates and inquiries.
• Collaborate with carriers to negotiate rates and optimize service delivery.
• Monitor carrier performance and address service-related issues.
• Process shipment data in the company system and submit information to government agencies.
• Obtain necessary approvals and sign proof of delivery from customers.
• Audit, pay, and record freight, duty, and other bills within 48 hours of receipt.
• Engage with Quality Management System to ensure compliance with standards like AEO and ISO.

Skills

Excel

Communication

Attention to detail

Troubleshooting

Tools

CargoWise Enterprise

Job description

Career Opportunities: Import Coordinator (4544)

OIA Global provides customers with an unparalleled suite of scalable and flexible supply chain solutions. Supported by 1,100 forward-thinking employees, we specialize in 3PL, 4PL, sustainability, technology, contract logistics, packaging design and optimization, and raw materials management. Since 1988, we have grown into a $1.3 billion company with a presence in 26 countries and industry expertise in fashion and apparel, consumer goods, healthcare, energy, and industrials. OIA Global is privately held by LDI, Ltd.

The Import Coordinator is responsible for reviewing and processing import transactions for one or more accounts, ensuring excellent and timely customer service. This role involves managing both ocean and air imports, including preparing freight quotes, validating shipping documentation, tracking shipments, and processing invoices. The Import Coordinator will perform all duties in compliance with government import and transportation regulations.

Salary Range: From $27.40 hourly to $31.25

The actual pay may vary based on several factors, including professional experience, hiring location, skills, and competencies.
Work Location: 70 East Sunrise Highway, Suite 410,Valley Stream, NY 11581

Duties and Responsibilities:

• Foster positive client relationships by delivering exceptional and timely customer service in collaboration with other departments and third parties.
• Manage high-volume and complex air and ocean import transactions, including shipment quotes, booking, documentation, and billing.
• Proactively track shipments, addressing any delays or issues, and enter milestone data as needed.
• Invoice customers per rate cards or approved quotes in a timely manner, ensuring adherence to established KPIs and accuracy standards.
• Issue and process profit share in accordance with company policies and established financial guidelines.
• Meet all operational KPIs, including but not limited to billing performance, task adoption, and milestone management.
• Prepare and review all necessary import documentation, including bills of lading, commercial invoices, and customs declarations.
• Ensure compliance with local and international import regulations and customs requirements.
• Serve as the primary point of contact for clients, providing regular updates on shipment status and addressing inquiries.
• Collaborate with carriers and freight partners to negotiate rates and optimize service delivery.
• Monitor and evaluate carrier performance, promptly addressing any service-related issues.
• Process shipment data through the company’s system and submit required information to government agencies.
• Obtain bank and government releases as appropriate and process arrival notices for incoming shipments.
• Communicate with customs brokers and logistics providers to resolve potential issues or delays.
• Obtain proper approvals and sign proof of delivery from customers.
• Audit, pay, and record freight, duty, and other miscellaneous bills pertaining to shipments processed within 48 hours of receipt.
• Actively engage with our Quality Management System to ensure compliance with industry-leading standards, such as AEO and ISO.

Required Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Proficient in Microsoft Office Suite, particularly Excel and Outlook.
• Excellent verbal and written communication skills.
• Exceptional attention to detail to ensure accuracy in documentation and compliance with regulations.
• Ability to troubleshoot issues and implement effective solutions

Education and Experience:

• Minimum 1 year of relevant work experience in the freight forwarding industry or logistics field.
• Familiarity with CargoWise Enterprise system a plus.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

OIA Global is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability. We offer an exciting and growth-oriented work environment, and OIA employees enjoy competitive salaries and excellent benefits.