Import Compliance Administrative Coordinator

Pro Staff; Waltham (MA); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

EAP

Commuter/Parking Accounts

HSA

AD&D Insurance

Job summary

Pro Staff in Waltham, MA is seeking an Import Compliance Administrative Coordinator to support import operations, trade compliance, and administrative tasks on a hybrid schedule.

The role handles documentation such as Commercial Invoices, Packing Lists, and Customs Entry Records (7501s), researches HTS classifications, and uses ERP systems for compliance.

This temporary position offers exposure to international trade operations and supply chain administration in a professional environment.

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred.
• Experience in import/export administration, trade compliance, logistics, or supply chain operations preferred.
• Familiarity with import documentation, HTS classifications, and trade compliance processes.
• Strong Microsoft Excel and Microsoft Office skills.

Responsibilities

• Review, organize, and maintain import documentation, including Commercial Invoices, Packing Lists, and Customs Entry Records (7501s).
• Support trade compliance activities by researching and maintaining HTS classifications within ERP systems.
• Assist with Duty Drawback (DDB) processes, documentation preparation, and customs-related record management.
• Retrieve data from broker portals, track shipments, and respond to basic logistics inquiries.
• Generate reports, extract data using Excel, and support KPI tracking and reporting.
• Perform administrative duties including scheduling, calendar management, meeting coordination, supply ordering, mail distribution, and document routing.
• Collaborate with customs brokers, logistics providers, and internal departments to support efficient import operations.

Skills

Excel

Microsoft Office

Education

High School Diploma or GED

Job description

Import Compliance Administrative Coordinator

Location: Waltham, MA

Pay: $20.41 - $30.00 per hour

Schedule: Hybrid schedule with onsite work 1-2 days per week

We are seeking a detail-oriented Import Compliance Administrative Coordinator to support import operations, trade compliance activities, customs documentation, and administrative functions. This temporary opportunity is ideal for candidates with experience in import/export logistics, customs compliance, supply chain administration, or international trade operations.

Key Responsibilities

• Review, organize, and maintain import documentation, including Commercial Invoices, Packing Lists, and Customs Entry Records (7501s).


• Support trade compliance activities by researching and maintaining HTS classifications within ERP systems.


• Assist with Duty Drawback (DDB) processes, documentation preparation, and customs-related record management.


• Retrieve data from broker portals, track shipments, and respond to basic logistics inquiries.


• Generate reports, extract data using Excel, and support KPI tracking and reporting.


• Perform administrative duties including scheduling, calendar management, meeting coordination, supply ordering, mail distribution, and document routing.


• Collaborate with customs brokers, logistics providers, and internal departments to support efficient import operations.

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred.


• Previous experience in import/export administration, trade compliance, logistics, customs, or supply chain operations preferred.


• Familiarity with import documentation, HTS classifications, and trade compliance processes.


• Strong Microsoft Excel and Microsoft Office skills.


• Excellent organizational, communication, and time management abilities.


• Ability to work independently while supporting a collaborative team environment.


• Must be able to provide required ITAR documentation on the first day of employment.

Employee Benefits

• Medical, Dental, Vision, and Pet Insurance


• 401(k) Retirement Savings Plan


• Employee Assistance Program (EAP)


• Commuter/Parking Accounts


• People Perks Program


• Health Savings Account (HSA)


• Accidental Death & Dismemberment (AD&D) Insurance

This is an excellent opportunity to gain experience in import compliance, customs documentation, trade operations, and supply chain administration within a professional business environment.