Import Compliance Administrative Coordinator

Advantage Technical; Waltham (MA); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Retirement Savings Plan

Employee Assistance Program (EAP)

Commuter/Parking Accounts

Health Savings Account (HSA)

AD&D Insurance

Job summary

Advantage Technical is seeking an Import Compliance Administrative Coordinator in Waltham, MA for a temporary, hybrid role. The candidate will support import operations, trade compliance, and related administrative tasks, with 1-2 onsite days per week.

Responsibilities include handling documentation, HTS classifications, DDB support, data retrieval, reporting, and inter-department collaboration to ensure efficient import processes.

Qualifications

• Experience in import/export administration or trade compliance.
• Familiarity with HTS classifications and customs documentation.
• Strong spreadsheet and data management skills.

Responsibilities

• Maintain import documentation (invoices, packing lists, 7501 records).
• Research and apply HTS classifications within ERP systems; assist with DDB processes.
• Retrieve data from broker portals and track shipments; respond to inquiries.
• Generate reports and support KPI tracking; manage calendars and admin tasks.
• Coordinate with brokers, logistics providers, and internal teams to streamline imports.

Skills

Microsoft Excel

Microsoft Office

Attention to detail

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

ERP systems

Job description

Import Compliance Administrative Coordinator

Location: Waltham, MA

Pay: $20.41 - $30.00 per hour

Schedule: Hybrid schedule with onsite work 1-2 days per week

We are seeking a detail-oriented Import Compliance Administrative Coordinator to support import operations, trade compliance activities, customs documentation, and administrative functions. This temporary opportunity is ideal for candidates with experience in import/export logistics, customs compliance, supply chain administration, or international trade operations.

Key Responsibilities

• Review, organize, and maintain import documentation, including Commercial Invoices, Packing Lists, and Customs Entry Records (7501s).
• Support trade compliance activities by researching and maintaining HTS classifications within ERP systems.
• Assist with Duty Drawback (DDB) processes, documentation preparation, and customs-related record management.
• Retrieve data from broker portals, track shipments, and respond to basic logistics inquiries.
• Generate reports, extract data using Excel, and support KPI tracking and reporting.
• Perform administrative duties including scheduling, calendar management, meeting coordination, supply ordering, mail distribution, and document routing.
• Collaborate with customs brokers, logistics providers, and internal departments to support efficient import operations.

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred.
• Previous experience in import/export administration, trade compliance, logistics, customs, or supply chain operations preferred.
• Familiarity with import documentation, HTS classifications, and trade compliance processes.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent organizational, communication, and time management abilities.
• Ability to work independently while supporting a collaborative team environment.
• Must be able to provide required ITAR documentation on the first day of employment.

Employee Benefits

• Medical, Dental, Vision, and Pet Insurance
• 401(k) Retirement Savings Plan
• Employee Assistance Program (EAP)
• Commuter/Parking Accounts
• People Perks Program
• Health Savings Account (HSA)
• Accidental Death & Dismemberment (AD&D) Insurance

This is an excellent opportunity to gain experience in import compliance, customs documentation, trade operations, and supply chain administration within a professional business environment.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

Advantage Technical connects top- talent in technology, engineering, and technical fields with forward-looking companies.

Advantage Technical is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Advantage Technical offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Advantage Technical is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.