Impactful School Administrative Assistant

RUM RIVER SPECIAL EDUCATION COOP; Cambridge (MN); On-site; USD 42,000 - 54,000; Full time

Job summary

RUM RIVER SPECIAL EDUCATION COOP seeks an School Administrative Assistant to assist the Program Coordinator with secretarial tasks, accounts payable, and office management. The role involves handling Student Information Systems, forms, and MARSS data, with focus on confidentiality and ethical standards.

Responsibilities include data entry, billing, document preparation, records management, PCard administration, interviewing support, and health office services for students.

Qualifications

• High School diploma or GED required.
• Two-year post-high school degree in Administrative field preferred.
• Proficiency with standard office equipment and secretarial practices.

Responsibilities

• Enter and maintain student data in Synergy SIS and SpEd Forms.
• Create and send student tuition billing documents.
• Print and mail due process documents, report cards, and progress reports.
• Answer and make phone calls.
• Monitor and maintain an inventory of office supplies.
• Create and maintain student, staff, and program files.
• Type documents and correspondence.
• Photocopy, scan, and mail program documents.
• Create and send emails for the program staff.
• Respond to requests for records.
• Review and reconcile purchase orders and pays invoices.
• Act as program PCard administrator.
• Reconcile and code PCard statements for the Program Coordinator and gather receipts.
• Create and post job postings for the Program Coordinator.
• Set up interviews, prepare interview questions, retain interview documents.
• New Hire Workflow for RRSEC New Hire.
• Provide health office services to students.
• Monitor and administer student medications.
• Food service safety, compliance & monitoring.
• Perform other duties as assigned.

Skills

Team collaboration

Willingness to learn

Excellent written & verbal

Adaptability

Problem solving

Student-focused

Technology literacy

Independent work

Multitasking

Communication coaching

Education

High School diploma or GED

Administrative field degree (2-year preferred)

Tools

Office equipment

Job description

RUM RIVER SPECIAL EDUCATION COOP seeks an School Administrative Assistant to assist the Program Coordinator with secretarial tasks, accounts payable, and office management. The role involves handling Student Information Systems, forms, and MARSS data, with focus on confidentiality and ethical standards.

Responsibilities include data entry, billing, document preparation, records management, PCard administration, interviewing support, and health office services for students.