Impactful Program Administrator - Housing Programs

Homefirstservices; San Jose (CA); On-site; USD 39,950 - 53,726; Full time

Job summary

HomeFirst is seeking a Program Administrator-Placement to support permanent housing programs in the Bay Area. The role involves financial trend analysis, program support, and ensuring compliance with contracts and licensing.

The position emphasizes collaboration with leadership, external partners, and team-based service delivery, with a focus on delivering timely results and maintaining high organizational standards.

Qualifications

• 2 years of paid or volunteer experience in social service or related human services.
• Experience with financial administration preferred.
• Bilingual Spanish or Vietnamese speaking or bicultural preferred, not required.
• Proficient in Microsoft Office suite.
• Strong written and oral communication skills.
• Interest in developing relationships with community partners and outside agencies.
• Ability to manage multiple projects concurrently and be flexible with priorities.
• Demonstrated ability to develop and maintain priorities and meet established deadlines.
• Exceptional organizational skills and accountability.
• Ability to work with people from diverse socio-economic backgrounds.

Responsibilities

• Provide administrative support to our Permanent Housing Division as assigned.
• Analyze financial records for trends, summarizing and reporting findings to division leadership.
• Support the delivery of division programming in accordance with agency and contractual standards.
• Assist in the development and implementation of quality improvement and monitoring activities.
• Maintain compliance with contract, agency, and licensing requirements.
• Achieve identified division and position deliverables.
• Adhere to task completion deadlines.
• Prioritize work in accordance with division needs, problem solving and notifying leadership when challenges arise.
• Attend all job-related meetings, including program staff meetings and agency-wide meetings.
• Participate in opportunities for learning and skill maintenance/development.
• Utilize supervision appropriately, maintaining open lines of communication and providing updates on activity.

Skills

Written and verbal communication

Microsoft Office

Multitasking

Team collaboration

Relationship building

Diversity experience

Tools

Microsoft Office

Microsoft Excel

Outlook

Job description

HomeFirst is seeking a Program Administrator-Placement to support permanent housing programs in the Bay Area. The role involves financial trend analysis, program support, and ensuring compliance with contracts and licensing.

The position emphasizes collaboration with leadership, external partners, and team-based service delivery, with a focus on delivering timely results and maintaining high organizational standards.