Hybrid Administrative Coordinator — Nonprofit Operations

Jewish Federation Bay Area; San Francisco (CA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Vacation

Sick pay

Holidays (including Jewish)

Retirement plan

Job summary

The Jewish Federation Bay Area seeks an Administrative Coordinator to support day-to-day operations, financial processes, and program activities. You will ensure a smooth, welcoming office presence for the Diller Teen Fellows team and collaborate across seven countries and multiple time zones.

The role is full-time, hybrid with three days in the San Francisco office. Some travel within North America may be required 1–2 times per year, reporting to the Chief of Staff.

Qualifications

• Bachelor’s degree preferred and 3+ years in office administration or related role.
• Strong written and verbal communication; professional, service oriented.
• Ability to manage competing priorities with good judgment.
• Experience with vendor management, invoices, calendars, and CRM basics.
• Comfort working across cultures and time zones.

Responsibilities

• Support finance and administrative processes: purchases, expenses, invoicing, and budgets.
• Coordinate office operations, supplies, and space management.
• Onboard/offboard staff; manage remote workspace access and resources.
• Assist scheduling, meetings, agendas, and shared calendars.
• Coordinate travel arrangements and staff gatherings as needed.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Office software

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Microsoft 365

Google Workspace

Monday.com

Salesforce

Job description

The Jewish Federation Bay Area seeks an Administrative Coordinator to support day-to-day operations, financial processes, and program activities. You will ensure a smooth, welcoming office presence for the Diller Teen Fellows team and collaborate across seven countries and multiple time zones.

The role is full-time, hybrid with three days in the San Francisco office. Some travel within North America may be required 1–2 times per year, reporting to the Chief of Staff.