Impactful Legislative Scheduler & Office Coordinator

Seattle Legislative Department; Seattle (WA); On-site; USD 72,000 - 80,000; Full time

Benefits offered by this job

Vacation, holiday, and sick leave

Comprehensive medical, dental, vision,

Life and long-term disability coverage

Job summary

Seattle Legislative Department seeks a Legislative Assistant – Scheduler in the Office of Councilmember Maritza Rivera (District 4). This full-time role requires superb organization, discretion, and the ability to manage multiple tasks with accuracy while communicating effectively with residents and stakeholders.

On-site at Seattle City Hall, this position supports timely scheduling, correspondence, and policy updates.

Qualifications

• Experience in administrative or scheduling roles.
• Experience working for an elected official, executive, or director is desirable.
• Ability to set priorities, meet deadlines, and manage projects with minimal supervision.
• Maintain confidentiality and remain calm under pressure.
• Willingness to attend community meetings at irregular times including mornings, evenings, and weekends.
• Experience with Microsoft Office Suite and scheduling tools.

Responsibilities

• Provide administrative and scheduling support to the Councilmember, manage calendar and coordinate meetings with stakeholders.
• Screen, prioritize, and respond to correspondence (emails, calls, mail) and keep the Councilmember informed.
• Serve as primary committee clerk, prepare scripts, manage public comment and minutes.
• Prepare a daily book with agendas, legislation, reading materials, and notes for the Councilmember.
• Manage the Councilmember’s social media accounts with supervision.
• Stay informed about policy issues and legislation before the Council.
• Other duties as assigned.

Skills

Attention to detail

Strong organizational skills

Excellent communication

Discretion and confidentiality

Community engagement

Adaptability

Tools

Microsoft Office Suite

Outlook or scheduling tools

Job description

Seattle Legislative Department seeks a Legislative Assistant – Scheduler in the Office of Councilmember Maritza Rivera (District 4). This full-time role requires superb organization, discretion, and the ability to manage multiple tasks with accuracy while communicating effectively with residents and stakeholders.

On-site at Seattle City Hall, this position supports timely scheduling, correspondence, and policy updates.