City Hall Front Desk & Meetings Specialist

Seattle Legislative Department; Seattle (WA); On-site; USD 47,000 - 53,000; Full time

Job summary

The Seattle Legislative Department is seeking a full-time Administrative Specialist I to support our Legislative Operations Team. This role maintains a welcoming reception area, supports public notifications, and provides administrative support to all City Council offices and Legislative Department divisions.

The position requires exceptional communication and customer service in a fast-paced, confidential environment.

Qualifications

• One year of office clerical experience.
• Experience working with elected officials or executives in a fast-paced environment.
• Excellent customer service and verbal communication skills.
• Highly organized with strong attention to detail.
• Strong time management with multiple deliverables.

Responsibilities

• Welcome visitors at the reception desk and direct to Council offices.
• Answer main council line, route calls, and assist external agencies.
• Maintain calendars and logs for department and council.
• Process mail and documents; assist with agendas and publications.
• Prepare reports, forms, invoices, and layouts as requested.
• Support department events and meeting logistics.

Skills

Customer service

Verbal communication

Organizational skills

Time management

Microsoft 365

Lifting ability

Tools

Word

Excel

Outlook

SharePoint

MS Teams

MS Forms

Web-based publication tools

Task-tracking tools

Job description

The Seattle Legislative Department is seeking a full-time Administrative Specialist I to support our Legislative Operations Team. This role maintains a welcoming reception area, supports public notifications, and provides administrative support to all City Council offices and Legislative Department divisions.

The position requires exceptional communication and customer service in a fast-paced, confidential environment.