Legislative Assistant (Scheduler) - Councilmember Rivera

Seattle Legislative Department; Seattle (WA); On-site; USD 72,000 - 80,000; Full time

Benefits offered by this job

Vacation, holiday, and sick leave

Comprehensive medical, dental, vision,

Life and long-term disability coverage

Job summary

Seattle Legislative Department seeks a Legislative Assistant – Scheduler in the Office of Councilmember Maritza Rivera (District 4). This full-time role requires superb organization, discretion, and the ability to manage multiple tasks with accuracy while communicating effectively with residents and stakeholders.

On-site at Seattle City Hall, this position supports timely scheduling, correspondence, and policy updates.

Qualifications

• Experience in administrative or scheduling roles.
• Experience working for an elected official, executive, or director is desirable.
• Ability to set priorities, meet deadlines, and manage projects with minimal supervision.
• Maintain confidentiality and remain calm under pressure.
• Willingness to attend community meetings at irregular times including mornings, evenings, and weekends.
• Experience with Microsoft Office Suite and scheduling tools.

Responsibilities

• Provide administrative and scheduling support to the Councilmember, manage calendar and coordinate meetings with stakeholders.
• Screen, prioritize, and respond to correspondence (emails, calls, mail) and keep the Councilmember informed.
• Serve as primary committee clerk, prepare scripts, manage public comment and minutes.
• Prepare a daily book with agendas, legislation, reading materials, and notes for the Councilmember.
• Manage the Councilmember’s social media accounts with supervision.
• Stay informed about policy issues and legislation before the Council.
• Other duties as assigned.

Skills

Attention to detail

Strong organizational skills

Excellent communication

Discretion and confidentiality

Community engagement

Adaptability

Tools

Microsoft Office Suite

Outlook or scheduling tools

Job description

Position Description

The Legislative Department has an outstanding opportunity for a full-time Legislative Assistant – Scheduler in the Office of Councilmember Maritza Rivera (District 4). This is a dynamic, fast-paced, and collegial environment that provides an opportunity for you to demonstrate your skills in administrative office operations, communication, and to grow professionally.

We are seeking a self-starter with strong attention to detail and keen sense of organization; the ability to prioritize and demonstrate sound judgment; discretion in handling sensitive and confidential matters; and the ability to manage multiple projects while responding quickly and professionally to those who contact the office. Excellent written and oral communication and interpersonal skills are essential to this role.

This is a critical position in a hard-working office where teamwork and individual responsibility are valued. The office is comprised of three staff members with this position reporting directly to Councilmember Rivera. This at-will appointment serves at the discretion of the Councilmember.

YOU WILL BE MOST SUCCESSFUL IN THIS POSITION IF YOU:

• Are soundly organized and experienced in an administrative type of role.
• Are skilled in managing many tasks, absorbing large quantities of information, and prioritizing effectively to keep operations flowing smoothly.
• Are ready to pivot at a moment’s notice when an urgent need arises.
• Enjoy speaking with community members and can adapt communications to a variety of audiences and community-specific needs.
• Understand that this role is critical to the successful operation of the office.
• Thrive in the political environment.

The initial review of applications will take place for those received by Thursday, August 13, 2026, at 4:00 pm Pacific Time. Candidates are encouraged to apply as soon as possible, and the position will remain open until filled.

Job Responsibilities

• Assume responsibility for administrative and scheduling support to the Councilmember, including maintaining and managing the Councilmember’s calendar scheduling, organizing, and coordinating meetings and appointments between the Councilmember and other stakeholders.
• Assist with screening, prioritizing, and responding to incoming correspondence and communications in a timely manner, including emails, phone calls, and mail; and keep the Councilmember informed.
• Act as the primary committee clerk, preparing scripts, managing committee meeting public comment and minutes.
• Coordinate and prepare a daily book with agendas, incoming legislation, reading materials, and notes for the Councilmember.
• Manage the Councilmember’s social media accounts, with supervision.
• Stay informed about policy issues and legislation before the Council.
• Other duties as assigned.

Note: This job description is intended to convey information essential to understanding the general scope of the Legislative Assistant - Scheduler position. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the role.

Qualifications

In addition to the qualities mentioned above, a strong candidate might also have prior experience that offers similar knowledge, skills, and abilities:

• Experience in administrative assistance, communications, customer service, public relations, or other relevant experience in a volunteer or professional capacity, or
• Experience working for an elected official, executive, or director.
• Ability to set priorities, meet deadlines, track projects, and accomplish objectives with minimal supervision or oversight.
• Ability to maintain confidentiality and remain calm under pressure; a track record of reliability, hard work, cooperative style, the ability to contribute as a team player and also work independently.
• Willingness and capacity to attend community meetings at irregular times, including mornings, evenings, and/or on weekends.
• Experience with Microsoft Office Suite, Outlook or similar scheduling tools.

Additional Information

Total Compensation And Benefits

This position is classified as a Legislative Assistant and is exempt from the Seattle Civil Service System. The full salary range for this classification is $46,938 - $159,794 annually ($22.48 - $76.53 hourly). The salary range for this individual role has been identified as $72,000 - $80,000 annually ($34.48 - $38.31 hourly).

Additionally, the City offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental vision, life, and long-term disability insurance for employees.

More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits.

WORK ENVIRONMENT

This position will be onsite at Seattle City Hall (600 Fourth Ave. 2nd Floor, Seattle, WA).

WHY WORK AT THE CITY

The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.