Impactful Executive Assistant to the COO

Strongward; New Orleans (LA); On-site; USD 59,000 - 79,000; Full time

Job summary

Strongward is a long-term disaster recovery organization committed to transforming disaster into strength and rebuilding with communities across the South. The Operations Executive Assistant provides high-level support to the COO, managing calendars, preparing meetings, coordinating stakeholders, and handling confidential communications to enable strategic decisions and operational efficiency.

Responsibilities span budget monitoring, expense tracking, and cross‑functional project coordination,

Qualifications

• Bachelor’s degree preferred in business or nonprofit management; equivalent experience considered.
• 3–5 years of executive administrative support, preferably for a C‑suite or senior leader.
• Strong organizational, written communication, and stakeholder coordination skills.

Responsibilities

• Provide high‑level executive, operational, and project coordination support to the COO.
• Manage calendars, meeting prep, agendas, minutes, and follow‑ups for multiple stakeholders.
• Support budget tracking, invoices, purchasing documentation, and expense reporting.
• Draft and coordinate confidential communications, ensure cross‑functional alignment.

Skills

Executive support

Calendar management

Stakeholder coordination

Written communication

Meeting preparation

Education

Bachelor's degree in business administration

Nonprofit management

Operations

Finance

Tools

Microsoft Office

Cloud-based collaboration tools

Scheduling systems

Data management platforms

Reporting tools

Job description

Strongward is a long-term disaster recovery organization committed to transforming disaster into strength and rebuilding with communities across the South. The Operations Executive Assistant provides high-level support to the COO, managing calendars, preparing meetings, coordinating stakeholders, and handling confidential communications to enable strategic decisions and operational efficiency.

Responsibilities span budget monitoring, expense tracking, and cross‑functional project coordination,