Executive Assistant to COO — Strategy & Operations Connector

Thomasville Homes Llc; Arbutus (MD); On-site; USD 50,000 - 65,000; Full time

Job summary

Thomasville Restoration is seeking an Executive Assistant to provide direct administrative and operational support to the Chief Operating Officer. You will manage calendars, coordinate travel, prepare meeting materials, and ensure follow-through on action items and deadlines.

You’ll act as a trusted liaison with internal teams and external partners while safeguarding confidential information. The role emphasizes proactive problem-solving, strong communication, and the ability to coordinate

Qualifications

• 3+ years of experience in executive support, administration, operations, project coordination, or a similar role.
• College degree preferred.
• Exceptional organizational and time-management skills.
• Professional, polished, and confident communicator.
• Strong problem solving and relationship-building abilities.

Responsibilities

• Provide direct administrative and operational support to the Chief Operating Officer.
• Manage and coordinate the COO’s calendar, appointments, meetings, priorities, transportation, and travel arrangements.
• Prepare for meetings by organizing materials, information, and follow-up items.
• Participate in key conversations and ensure action items, deliverables, and deadlines are followed through.
• Anticipate the needs of the COO and proactively identify opportunities to provide support.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Serve as a trusted gatekeeper and liaison on behalf of the COO when appropriate.
• Build and maintain strong relationships with key internal and external stakeholders.
• Coordinate communication, follow-up, and ongoing relationship needs with external partners.
• Lead cross-department initiatives and help drive projects to completion.

Skills

Executive support

Calendar management

Stakeholder management

Microsoft Office

Project coordination

Education

College degree preferred

Tools

Microsoft Office

Job description

Thomasville Restoration is seeking an Executive Assistant to provide direct administrative and operational support to the Chief Operating Officer. You will manage calendars, coordinate travel, prepare meeting materials, and ensure follow-through on action items and deadlines.

You’ll act as a trusted liaison with internal teams and external partners while safeguarding confidential information. The role emphasizes proactive problem-solving, strong communication, and the ability to coordinate