Strategic Executive Assistant to the COO

Thomasville Restoration, LLC; Baltimore (MD); On-site; USD 50,000 - 65,000; Full time

Job summary

Thomasville Restoration, LLC is seeking an Executive Assistant to support the Chief Operating Officer. You will act as a trusted partner to the COO, coordinating calendar, meetings, travel, and priorities while ensuring information flows smoothly across leadership and external partners.

This role blends executive support, relationship management, and project coordination to keep initiatives on track and protect confidentiality. A proactive communicator with strong organization will excel.

Qualifications

• 3+ years of executive support or similar role.
• College degree preferred.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office and able to learn new systems.

Responsibilities

• Provide direct administrative and operational support to the Chief Operating Officer.
• Manage and coordinate the COO’s calendar, appointments, meetings, priorities, transportation, and travel arrangements.
• Prepare for meetings by organizing materials, information, and follow-up items.
• Participate in key conversations and ensure action items, deliverables, and deadlines are followed through.
• Anticipate the needs of the COO and proactively identify opportunities to provide support.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Serve as a trusted gatekeeper and liaison on behalf of the COO when appropriate.

Skills

Executive Support

Calendar Management

Travel Arrangements

Relationship Management

Project Coordination

Discretion

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Thomasville Restoration, LLC is seeking an Executive Assistant to support the Chief Operating Officer. You will act as a trusted partner to the COO, coordinating calendar, meetings, travel, and priorities while ensuring information flows smoothly across leadership and external partners.

This role blends executive support, relationship management, and project coordination to keep initiatives on track and protect confidentiality. A proactive communicator with strong organization will excel.