Property Management Administrative Specialist

HANAC, Inc; New York (NY); On-site; USD 28,000 - 40,000; Full time

Job summary

HANAC, Inc. seeks an Administrative Assistant for the Property Management Office to provide high-level administrative support to the Director of Property Management.

The role includes coordinating schedules, preparing documents for meetings, maintaining confidential files, and assisting with grant/proposal documentation as needed. On-site work at multiple Queens locations is expected.

Qualifications

• Associates degree preferred with 3 years’ work experience, or high school diploma with 5 years’ experience.
• Experience performing administrative tasks with accuracy and discretion.
• Proficiency in Word, Excel, Outlook and property management software.

Responsibilities

• Provide administrative support to the Director of Property Management.
• Coordinate calendars, meetings, and room reservations.
• Prepare agendas and reports for management meetings.
• Maintain confidential filing systems and office supplies.

Skills

Clerical experience

Property management knowledge

Microsoft Office proficiency

Communication skills

Education

Associates degree preferred

High School Diploma/GED equivalent

Tools

Microsoft Office Suite

Job description

HANAC, Inc. seeks an Administrative Assistant for the Property Management Office to provide high-level administrative support to the Director of Property Management.

The role includes coordinating schedules, preparing documents for meetings, maintaining confidential files, and assisting with grant/proposal documentation as needed. On-site work at multiple Queens locations is expected.