Impactful Conference & Events Coordinator

bci; Seattle (WA); On-site; USD 45,000 - 65,000; Full time

Job summary

Conference & Production Services is seeking an Events Coordinator to manage the client Campus Conference Center calendar and communications. You will handle calls, emails, and triage, while coordinating weekly conference room walkthroughs and reporting status.

Learn reservation tools, manage space reservations, calendars, and facility work orders. Ideal candidates have 3+ years of admin experience, are proactive team players with excellent communication and time-management skills, and can adapt

Qualifications

• 3+ years' admin experience required.
• Proactive team player with strong communication.
• Detail-oriented with critical thinking and problem-solving.
• Able to analyze situations, develop solutions, and anticipate issues.
• Excellent communication to share information clearly across levels.
• Proven track record delivering high-quality results with minimal direction.
• Strong time management and ability to multi-task.
• Reliable follow-up and schedule adaptability.

Responsibilities

• Manage Conference & Production Services calendar and communications.
• Answer calls and emails; triage inquiries.
• Oversee weekly conference room walkthroughs and report status.
• Learn and use reservation tool; manage space reservations and calendar.
• Process work orders for facility needs (furniture, janitorial, electrical).
• Support basic AV appointments (Webex, video conferencing, Keynote, microphones).

Skills

Admin experience

Proactive

Attention to detail

Creative problem solving

Excellent communication

Time management

Multitasking

Follow-up

Flexibility

Job description

Conference & Production Services is seeking an Events Coordinator to manage the client Campus Conference Center calendar and communications. You will handle calls, emails, and triage, while coordinating weekly conference room walkthroughs and reporting status.

Learn reservation tools, manage space reservations, calendars, and facility work orders. Ideal candidates have 3+ years of admin experience, are proactive team players with excellent communication and time-management skills, and can adapt