Campus Conference & Event Operations Coordinator

Blackstone Consulting, Inc.; Seattle (WA); On-site; USD 52,000 - 68,000; Full time

Job summary

Blackstone Consulting, Inc. seeks an experienced administrative coordinator to drive our Conference & Production Services calendar and communications at our Seattle campus. You will answer calls and emails, triage inquiries, manage weekly conference room walkthroughs, and report status updates.

You will learn the client’s reservation tool, handle space reservations, calendar management, and work orders for facility needs, plus basic AV appointments such as Webex and video conferencing.

Qualifications

• 3+ years of admin experience.
• Proactive and a team player.
• Strong attention to detail and critical thinking.
• Ability to analyze and anticipate problems.
• Superior communication across levels and partners.
• Track record delivering quality results with minimal direction.
• Excellent time management and multi-tasking.
• Follow-up and follow-through without reminders.
• Flexible and able to adapt to schedule changes.
• Responds promptly to emails, texts, and calls to provide high service.

Responsibilities

• Answer phone calls and emails; triage inquiries.
• Manage weekly conference room walkthroughs and report status.
• Learn and use the client’s reservation tool for space reservations.
• Handle calendar management and work orders for facility needs (furniture, janitorial, electrical).
• Support basic AV appointments—Webex, video conferencing, and microphones.

Skills

Admin experience

Communication skills

Time management

Problem solving

Customer service

Tools

Reservation tool

Job description

Blackstone Consulting, Inc. seeks an experienced administrative coordinator to drive our Conference & Production Services calendar and communications at our Seattle campus. You will answer calls and emails, triage inquiries, manage weekly conference room walkthroughs, and report status updates.

You will learn the client’s reservation tool, handle space reservations, calendar management, and work orders for facility needs, plus basic AV appointments such as Webex and video conferencing.